PCAS26-002 Privacy & Disclosure Associate (14 Month Contract)

Job Title:Privacy & Disclosure AssociateDepartment:Legal ServicesLocation:Peel CAS 25 Capston Dr. Mississauga OntarioApplication Deadline:January 20 2026Type: This posting is for an existing Grade: 12 Union ($32.31 - $39.97)Please note: contract duration may be subject to change. However the contract end date is March 17 OF DUTIES & RESPONSIBILITIESThe Privacy and Disclosure Associate works closely with the Manager Information Management and Disclosure in reviewing records and information for exemptions and formulating access decisions underChild Youth and Family Services Act. The position prepares access and disclosure requests including but not limited to records check requests from clients former clients legal representatives court ordered file disclosures requests from office of the childrens lawyers treatment / support providers RESPONSIBILITIESProcesses all access and disclosure requests as directed by the Privacy and Disclosure Team Leader including but not limited to clarifying requested information conducting searches identifying and obtaining records responsive to the requests processing correspondence completing reports summaries and forms gathering statistics printing redacting and copying file information and all other related works pertaining to disclosure in a time sensitive information for disclosure following prescribed policies guidelines procedures legal requirements legislation and timelines. Uses judgement in balancing the right of access with the protection of personal and other confidential information in accordance with the Act and Regulations and Orders of the Information & Privacy Commissioner while ensuring that specific provisions of the Acts such as notification requirements are met. Works in collaboration with the Privacy and Disclosure Team Leader to prepare disclosure summary in the development implementation and ongoing compliance monitoring of information management policies and procedures to ensure all disclosure and privacy concerns requirements and responsibilities are in collaboration with the Privacy and Disclosure Team Leader to provide information sessions to staff regarding disclosure policies and procedures. Acts as a support to staff regarding disclosure related policies and processes in consultation with the legal SPECIFICATIONS/COMPETENCIESWorking knowledge and experience in relevant legislation such asChild Youth and Family Services Act (CYFSA specifically Part X) Personal Health Information Protection Act (PHIPA) and thePersonal Information Protection and Electronic Documents Act(PIPEDA)and Orders of Information and Privacy Commissioner especially orders pertaining to the CASDemonstrated analytical and problem-solving skills and attention to detail. Sound judgement and ability to handle matters of a confidential and / or sensitive writing skills including accuracy punctuation spelling grammar and the ability to determine what is requested and concisely summarize informationExcellent computer skills with Microsoft applications (Word Excel Outlook PowerPoint and SharePoint) and Adobe Acrobat. Ability to learn and use new software. Ability to understand and use the Child Protection Information Network system and the Societys records system and the ability to use microfilm for reading and document copyingWork independently with limited supervision handle a heavy workload and the ability to meet strict organizational and time management skills and ability to multitaskGood verbal communication skills and ability to relate to internal staff external stakeholders and clientsBilingual in French and English is an assetQUALIFICATIONSSuccessful completion of a College Certificate / Diploma in Records Management Library Science Information Management or Business Administration or approved equivalent combination of education and experience2 to 3 years of related experience in disclosure or privacy protectionHOURS OF WORK9am-5pm Monday to FridayWorking hours may vary and applicants must be flexible to work outside of standard office WE OFFER:Competitive salary and a generous compensation and benefits packageSemi-private hospitalization and prescription drugs coverageFlexible options for hybrid remote workEmployee Assistance PlanInteractive Employee Wellness ProgramsExtensive Training & Development opportunitiesIntroductory Webinars (WHMIS AODA Health and Safety)Generous Pension Plan through OMERS (part-time and full-time employees are entitled to enroll)Onsite GymStaff LoungeChild welfare is a rewarding career option that enables caring individuals to support the community and make a positive difference in the lives of children youth and families. As one of the largest CASs in the province we are proud of our ongoing innovation and leadership throughout the sector. Seeing well over 10000 families a year Peel CAS has the lowest number of children and youth in care per capita across Canada. 99% of the work we do is with children youth and families in their own homes. We are also home to the Child Welfare Immigration Centre of Excellence (CWICE) which is the centralized service in Ontario that supports child welfare organizations on cases involving unresolved immigration settlement or border-related addition Peel CAS offers extensive programming dedicated to youth success through our Trailblazers Youth Centre developed and led by youth to access exceptional services and supports to thrive belong build life-long connections and position themselves as an equal opportunity employer we value Diversity Equity and Inclusion (DEI) and Truth and Reconciliation. We are grateful that our workplace diversity is representative of the communities that we serve and are committed to creating an inclusive environment where all employees feel like they belong. Should you require accommodation during the recruitment and selection process please contact us