Operations Administrative Assistant

About the Role

The Operations Administrative Assistant plays a critical role in supporting the smooth functioning of daily operations across multiple departments and offices. This position requires exceptional organizational skills attention to detail and the ability to manage complex tasks in a fast-paced environment. You will provide comprehensive administrative and logistical support to executives and teams ensuring efficiency and accuracy in all operational processes.

This position is on-site based in our Markham ON office with in office presence Monday to Friday between 8 am to 5 pm

DUTIES AND RESPONSIBILITIES 

Your duties will include but are not limited to: 

Operations Administrative Support

• Manage calendars expense reports travel arrangements and timesheets for four Executives.
• Assist Executives with ad hoc tasks including PowerPoint presentations report creation and project coordination.
• Organize catering for meetings and events.
• Support Legal team with document control including legal filings claims and insurance documentation corporate affairs reporting record keeping and research.
• Serve as backup to the Executive Assistant for the C-Suite team.

Reception & Office Coordination

• Handle incoming calls and general inquiries at reception.
• Monitor and respond to the Info Mailbox redirecting requests to appropriate teams.
• Accept packages coordinate deliveries and arrange courier pickups.
• Monitor office supplies PPE inventory and printer/plotter consumables.
• Coordinate business card orders for employees.
• Participate in the Joint Health & Safety Committee (JHSC) conduct inspections and report hazards.
• Act as Fire Warden during alarm tests ensuring compliance with safety protocols.
• Oversee vendor management and assist with IT and equipment coordination.

Qualifications :

• College or University education in Business Administration or related field.
• Proficiency in MS Office Suite (Teams Outlook PowerPoint Excel Word SharePoint).
• Excellent verbal and written communication skills.
• Strong interpersonal skills and ability to collaborate across departments.
• Ability to work independently and as part of a team.
• Exceptional attention to detail and accuracy.
• Strong time management and prioritization skills in a fast-paced environment.
• Problem-solving skills with the ability to analyze information and provide effective solutions.
• Ability to handle sensitive and confidential information with discretion.
• Commitment to delivering high-quality support to internal stakeholders.
• Access to a vehicle with a valid drivers license and insurance.
• French language proficiency considered an asset.

Additional Information :

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients. The salary range advertised may exceed the range based on several factors including relevant education qualifications certifications experience skills geographic location performance and business or organizational needs. 

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This role is eligible for a referral bonus in line with the Referral Program.  If you have been referred please provide the name of the employee who has referred you at the time of your application.

At Egis we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company a People First Company and a Creative Company. Committed to diversity growth and collaboration we may leverage AI to support the recruitment process.

Remote Work :

No

Employment Type :

Full-time