Executive Assistant, Marketing and Sales Southern Pines NC

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps.


The Executive Assistant position is a high-ownership high-visibility fully in-person role on the Instant Teams corporate team based in Southern Pines NC designed for a self-starter who sees what needs to be done and makes it happen.

This role blends executive support revenue operations sales enablement content coordination community engagement and event execution. You will support department leadership to manage workflows coordinate execution maintain relationships track follow-through and help ideas move from concept to completion across the organization.

Whether youre building on existing professional experience or venturing into a new career chapter this role offers a strong opportunity for growth within Instant Teams. We welcome candidates who may not have direct experience in every listed area but bring strong transferable skills curiosity and a quick learning drive. If youre in a transition period exploring a career change or seeking meaningful in-person work where your adaptability people skills and problem-solving abilities can shine youll find plenty of room to grow here. What matters most is your initiative follow-through and willingness to take ownershipwe can teach the rest.


A Typical Day in the Life

Strategic Support: Participate in leadership meetings and translate discussions into clear action items deadlines and follow-ups.

Revenue Ops: Manage leads in HubSpot support funnel optimization and explore new sales tools to maintain data accuracy.

Brand & Content: Curate LinkedIn content for executives and collaborate on planning community events or activations.

Innovation: Identify workflow inefficiencies and leverage AI tools or process improvements to accelerate team performance.


Essential functions:
Executive & Operational Support

Act as a trusted extension of the Sales and Marketing department leadership
Manage priorities timelines and execution across initiatives
Track tasks deadlines and deliverables through completion
Ensure follow-through accountability and clarity
Attend meetings and convert notes into actionable next steps
Serve as a strategic liaison between department leadership and key customer or community stakeholders proactively managing relationships and ensuring a high-quality consistent customer experience across all touchpoints.

Revenue Marketing & Growth Operations

Support lead generation and follow-up across marketing and growth initiatives
Organize inbound and outbound leads and assist with funnel management
Help manage executive LinkedIn presence to support visibility and lead generation of multiple accounts
Coordinate content creation scheduling and engagement
Assist with CRM hygiene reporting and pipeline visibility

Content Events & Brand Execution

Support planning and execution of events activations and community gatherings
Participate in LIVE social events as a host moderator or on-screen support partner
Assist with content coordination including social posts web copy and email communications
Support ambassador creator and community content workflows
May require early mornings evenings or weekends based on event schedules

Community & Ecosystem Engagement

Be actively connected to or eager to build relationships within the military spouse community
Engage confidently within the customer experience ecosystem
Represent Instant Teams professionally in person and online
Build trust-based relationships with partners leaders and community members

Systems Innovation & Optimization

Maintain organized workflows documentation and reporting
Identify gaps inefficiencies and opportunities for improvement
Proactively recommend and implement better systems and processes
Leverage technology automation and AI tools to improve efficiency
Bring a builder mindset focused on making things better

Competencies

Strong written and verbal communication skills
High attention to detail without losing sight of the big picture
Ability to manage multiple priorities in a fast-moving environment
Curiosity and willingness to learn new tools and systems
Integrity discretion and strong judgment
A self-starter who takes initiative and ownership
Highly motivated to see ideas through to completion
Personable confident and professional in high-visibility settings
Tech-savvy with a desire to innovate and improve workflows
Organized dependable and execution-driven