Special Projects Assistant

Pittsburgh, PA - USA

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

Pay Rate: $20.50/ hour
Work Schedule: Full-Time 37.5-hour work week
Location: Main Office 711 Bingham Street Pittsburgh PA 15203

Sign on Bonus: Up to $2000

Make a Meaningful Impact

Are you a detail-oriented professional who enjoys problem-solving and helping others Achieva Family Trust is seeking a Special Projects Assistant to support our team and the people we this role you will be the bridge between our beneficiaries and the essential services they rely on ensuring that trust operations and the Charitable Residual Program run smoothly and efficiently.

About Achieva

For over 70 years Achieva has been committed to supporting and including individuals with disabilities and their families. Our vision is a community where everyone leads a life of personal significance. Achieva Family Trust provides specialized trust services that protect the assets of people with disabilities while maintaining their eligibility for critical government benefits.

Position Summary

The Special Projects Assistant provides vital support to the Achieva Family Trust by coordinating communications with beneficiaries and their representatives. This role focuses on the timely processing of disbursements for the Charitable Residual Program monitoring operational activities and maintaining the integrity of our data and filing systems. You will play a key role in tracking trends and ensuring internal compliance across all departments. Reports to the Trust Administrative Supervisor.

Responsibilities

Serve as the primary contact for inquiries regarding Achieva Family Trust and the Charitable Residual Program via phone email and fax
Provide detailed information about services and respond to specific questions regarding individual accounts.
Retrieve collect and evaluate data to support program operations and informed decision-making.
Oversee the purchasing process for Charitable Residual Account beneficiaries and ensure vendors are paid accurately and on time.
Scan and upload documents into electronic files ensuring strict adherence to naming conventions and filing accuracy.
Monitor operational processes across all AFT departments; identify track and report problems or trends to the supervisor.
Ensure all documentation meets internal compliance standards for timeliness and completeness.
Maintain databases and generate reports as needed to support quality assurance.
Assist with special projects and other duties as assigned to support the mission of the Trust.

Qualifications

Minimum of three (3) years of administrative or operations experience preferred.
Excellent organizational and interpersonal skills with a strong focus on customer service.
Proven ability to work collaboratively within a team environment.
Proficiency with computerized databases and spreadsheets (Excel/Google Sheets) required.
Must be able to pass required background checks including Act 33 Act 34 and FBI clearances.

Why Join Achieva

Meaningful Work: Support a program that provides essential resources to people with disabilities.
Inclusive Culture: Be part of a values-driven supportive organization.

Comprehensive Benefits Include:

Health Dental and Vision Insurance with low employee contributions
Company-Paid Life AD&D and Long-Term Disability Insurance
403(b) Retirement Plan with employer contributions after one year
Employee Assistance Program for personal and family support
Generous Paid Time Off and Holidays to support work-life balance

Our Commitment to Inclusion

Achieva is an Equal Opportunity Employer (EOE) and is committed to creating a workplace and community where all individuals feel respected included and valued. All qualified applicants will receive consideration without regard to race color religion sex age disability sexual orientation gender identity or expression national origin veteran status or genetic information. We are dedicated to providing access equal opportunity and reasonable accommodations for individuals with disabilities in employment programs and activities.
To request an accommodation contact Human Resources at ext. 650 or

Required Experience:

Junior IC

DescriptionPay Rate: $20.50/ hourWork Schedule: Full-Time 37.5-hour work weekLocation: Main Office 711 Bingham Street Pittsburgh PA 15203Sign on Bonus: Up to $2000Make a Meaningful Impact Are you a detail-oriented professional who enjoys problem-solving and helping others Achieva Family Trust is se...