Counseling Department Administrative Assistant- 12 month

HUDSON PUBLIC SCHOOLS

HUDSON MASSACHUSETTS

Position: 12 Month School Administrative Assistant- Counseling Department

Reports to: Principal of Schools

Approved by: Brian K. Reagan Ed.D

Diversity Equity and Inclusion are core values of the Hudson Public Schools. We believe that the educational environment is enhanced when diverse groups of people with diverse ideas come together to learn. Applicants whose work incorporates a global perspective and a demonstrated commitment to issues of diversity in education are particularly encouraged to apply.

SUMMARY:

Hudson High School is looking for an administrative assistant to serve in their counseling office. The School Administrative Assistant performs a variety of duties in support of the operation of the school in support of the Principal Director of Counseling and other staff students parents and the public.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.

• Tracks attendance of students and staff.
• Prepares morning announcements.
• Answers telephone and forwards calls if necessary. Provides information to callers.
• Prepares correspondence newsletters notices and a variety of materials for distribution to students staff and parents.
• Registers students for school.
• Updates and maintains student record database.
• Serves as a resource on all school based information for students staff administration parents and the public.
• Prepares and submits payroll.
• Prepares and submits bills for payment.
• Orders office supplies and school supplies; unpacks and distributes same.
• Tracks expenditures for budget purposes.
• Prepares and distribute report cards
• Maintains confidential personnel and student files.
• Produces newsletters flyers and brochures for a variety of activities and purposes.
• Coordinates events such as graduation field trips class trips and other events.
• Provides secretarial support for Principals and other administrators.
• Generates reports as needed.
• Maintains school calendar of events
• Processes free and reduced lunch applications and fee waivers.
• Coordinates CORI check information as needed.
• Arranges for substitute teacher assignments
• Liaison with bus company
• Prepares correspondence
• Greets visitors
• Assists with MCAS preparation and test administration
• Prepares handbooks for teachers and students
• Involved with student dismissals change of dismissals and release of children
• Processes and track teacher leave requests and arrange substitutes and classroom coverage.
• Coordinates the Advanced Placement testing program including working with students parents proctors scheduling and handling fees.
• Coordinates student exchange program
• Performs a variety of related duties

Qualifications:

• High School Diploma/GED required
• Three years of related experience in a secretarial clerical or administrative setting is required
• School or municipal experience is desired

• An equivalent combination of education and experience may be substituted for these requirements.

• Bilingual in Spanish or Portuguese strongly preferred

• Successful completion of Criminal Records Check (CORI) and fingerprints

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Hudson School Committees policy on evaluation or in accordance with union contract.

WORK YEAR:

• 12 months261 days 7.5 hours/day
• Class C of Administrative Assistants Union
• 3 personal days 12 sick days 10 vacation days prorated pursuant to date of hire
• Benefit Eligible on start date. 30 days to enroll in coverage from start date.
• Benefit information: and Title IX Notice

  Hudson Public Schools does not discriminate on the basis of race color religion sex national origin age disability or genetic information in admission administration of its educational programs activities or employment and is required by Title IX and its implementing regulations at 34 C.F.R. Part 106. The Director of Human Resources Jennifer Allard ext. 41124 has been designated as the Title IX concerning the application of Title IX and its implementing regulations at 34 C.F.R. Part 106 to Hudson Public Schools may be referred to Jennifer Allard or to U.S. Department of Education Office for Civil Rights 400 Maryland Ave. SW Washington DC 20202-1100 telephone

  While performing duties of this job the employee may often remain in a stationary position for considerable periods of time. The employee will have also have ample periods of standing and may be required to traverse throughout the building. The employee must frequently use hands and frequently operates a computer and other office productivity machinery (i.e. calculator copy machine and computer printer). Physical abilities may also include lifting/carrying/pushing/pulling stooping/crouching reaching/handling talking/hearing conversations and near/far visual acuity/depth perception/color vision/field. Ability must be able to lift and/or push and pull 15 to 20lbs for short periods and walk up and down stairs several times a day. The employee must be able to communicate effectively with students staff members and the public in person and on the telephone.

  The employee must be able to perform the essential functions of the position satisfactorily and if requested reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job absent undue hardship. If you require an accommodation during the application process or on the job you are encouraged to reach out to the Human Resources Department-

  
  

  Required Experience:

  Junior IC