Real Estate Administrative Assistant Halifax
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
About Our Client
Our client is a high-performing real estate team based in Halifax recognized for delivering an exceptional client-first experience through strong service standards clear communication and dependable follow-through. The team operates in a collaborative fast-paced environment with well-established systems and procedures that drive consistency efficiency and results. They have also received national recognition and awards that reflect both performance and a strong reputation in-market.
Role Overview
This role is ideal for a self-motivated highly organized administrator who takes pride in accuracy clear communication and being the dependable hub that keeps things moving. The successful candidate enjoys working from checklists managing details with care and supporting others in a fast-paced relationship-driven environment. Working closely with the Admin Manager this person will bring structure follow-through and calm efficiency to day-to-day operationswhile handling information with discretion and professionalism. All applications will be treated confidentially.
Key Responsibilities
Coordinate and manage real estate transaction administration including activating new listings processing sales documentation monitoring deadlines and ensuring timely follow-up
Prepare and draft standardized documents using Webforms (including offers listing paperwork and buyer documents)
Communicate professionally with agents lawyers lenders and clients via email and phone
Manage and maintain the teams CRM (Follow Up Boss/FUB) ensuring accurate data entry and updates
Confirm and coordinate showing requests for team listings with agents and clients
Track and maintain key team statistics and reporting as required
Attributes for Success
Efficiency-minded and organized: You keep details moving manage competing priorities and maintain order in a high-volume environment
Detail-driven: You take pride in accuracy strong written communication and producing polished professional documentation
Tech-comfortable: You learn systems quickly and enjoy troubleshooting workflows (experience with Paragon is considered an asset)
Proactive and solutions-oriented: You anticipate needs follow through without reminders and take initiative to improve day-to-day execution
Positive and team-focused: You bring a helpful approachable style and contribute to a supportive working environment
Requirements
- Minimum 1 year of administrative experience
- Experience in real estate is an asset but not required
- Valid drivers license and reliable vehicle
- Proficiency with Microsoft Office (Word Excel Outlook) CRMs and e-signature platforms (e.g. DocuSign)
- Strong verbal and written English communication skills
- Highly organized detail-oriented and able to manage multiple priorities and shifting deadlines
- Professional service-oriented demeanor; comfortable working under pressure
- Able to work independently and collaboratively as part of a team
- Self-starter with strong reliability initiative and a proactive approach to problem-solving
Benefits
What we offer:
- Training on-going support & professional development
- The opportunity to be part of a productive and well-respected team of professionals who all unconditionally support and encourage each other with a helpful spirit.
- Fun paid monthly team events (kayaking spa day restaurants etc)
Required Skills:
Qualifications & Skills Mandatory: Previous real estate experience and proficiency with WebForms/TransactionDesk. Minimum 2 years of administrative experience in a fast-paced environment. Proficient in Microsoft Office Suite (Word Excel) and social media platforms (Facebook Instagram LinkedIn). Strong verbal and written communication skills in English. Highly organized detail-oriented and able to manage multiple priorities. Service-oriented professional and positive demeanor. Comfortable learning new systems and technologies. Able to work independently and as part of a team. Thrive under pressure with tight deadlines. Availability: Must be available to work evenings and weekends as needed (not often). Transportation: Must have a valid drivers license and a reliable vehicle.
Company Industry
IT Services and IT Consulting
Key Skills
- EAM
- Economics
- IT Business Analysis
- Information Security
- Android Development
