Primary Purpose:

Manage the reception desk at Central Office. Under moderate supervision organize and manage the routine work activities of the Teaching and Learning department office and provide clerical support.

Qualifications:

Education/Certification:

High school diploma or GED

AND

Preferred - Some college hours or office work experience

Special Knowledge/Skills:

Proficient skills in keyboarding data entry word processing and file maintenance

Ability to use software to develop spreadsheets and databases and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor or the department

Ability to multi-task numerous complex administrative activities

Basic math skills

Effective organizational communication and interpersonal skills

Experience:

Preferred 3 years secretarial experience

Major Responsibilities and Duties:

Records Reports and Correspondence

1. Prepare correspondence forms manuals schedules and reports for the Assistant Superintendent of Teaching and Learning.
2. Prepare textbook purchase orders and organize delivery.

Other

1. Answer and respond to incoming calls take reliable messages and route to appropriate staff.
2. Greet visitors and assist employees and applicants with completing applications and required paperwork.
3. Maintain a schedule of appointments and assist with scheduling interviews and meetings.
4. Make meeting arrangement for department activities including preparing materials scheduling and setting up facilities and arranging equipment.
5. Make travel arrangements for department.
6. Receive sort and distribute mail and other documents to department staff.
7. Maintain confidentiality of information.
8. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:Standard office equipment including personal computer and peripherals

Posture:Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion:Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting:Occasional light lifting and carrying (under 15 pounds)

Environment:May work prolonged or irregular hours; occasional districtwide travel

Mental Demands:Work with frequent interruptions; maintain emotional control under stress

Required Experience:

Junior IC