Assistant to the Chief Program Officer

Be a part of an organization making a difference in the Central Florida community. As an Orlando Business Journals2021 Best Places to WorkHonoree Orlando Sentinels 2022 Best Workplaces Honoree and a SHRM Mental Health AllyCommunity Legal Services (CLS) is a full service civil legal aid law firm that promotes equal access to justice specifically for the most vulnerable individuals in our society.

CLS offers:

• 15 paid holidays and 24 days of paid time off
• Excellent physical/mental health vision and benefits (With 95% of benefits paid for by company)
• 100% Coverage with Dental Benefits Life Insurance Long/Short Term Disability
• 100% 403B match up to 5% after 1 year of employment
• CLS pays Bar Dues and CLE Credits
• Student loan reimbursement for Attorneys
• Tuition Reimbursement
• Ability to apply for Public Service Loan Forgiveness (PSLF)
• Fantastic work-life balance
• Various opportunities for upward mobility into leadership/more advanced roles
• Pet Insurance
• Wellness Committee dedicated to employee morale with events such as company wide retreats activities and challenges!

CLS is currently searching for a service-minded mission driven individual to fill the following position:

Assistant to theChief Program Officer

OVERVIEW

The Assistant to the Chief Program Officer (CPO) is a mission-driven motivated professional with exceptional communication skills and the ability to manage multiple priorities. This role provides high-level administrative and project support enhancing the effectiveness efficiency and coordination of strategic initiatives and internal workflows supporting the CPO. The ideal candidate demonstrates a strong ability to balance competing priorities and is enthusiastic about collaborating across the organizations programs. Serving as a trusted partner to the CPO the Assistant ensures organized workflows clear communication and strong cross-department alignment while exercising sound judgment maintaining confidentiality and thriving in a dynamic mission-driven environment.

RESPONSIBILITIES

1. Provide comprehensive administrative support including calendar management meeting scheduling and travel coordination.
2. Prepare internal and external meeting materials such as Board packets program updates and reports.
3. Support logistics for Board and committee meetings including scheduling materials preparation and note-taking.
4. Serve as a trusted liaison for internal staff and external stakeholders including Board members community partners and vendors on behalf of the CPO
5. Manages internal and external projects in coordination with other units and/or organizations.
6. Participates in special projects and organizational projects as assigned.
7. Participates in meetings workgroups and taskforces both internally and externally on behalf of the CPO.
8. Assist in prioritizing and managing multiple strategic initiatives simultaneously.
9. Convert brainstorming and strategic planning sessions into draft products proposals agendas and plans.
10. Provides analytical and specialized support and/or assists with complex details and advanced administrative duties.
11. Drafts correspondence and manages draft revisions of documents.
12. Ensure timely follow-up on action items from meetings and cross-functional workgroups.
13. Assist with organizational initiatives such as strategic planning and annual reporting.
14. Provides administrative support to other chiefs as assigned
15. Performs other related tasks and duties as assigned.

REQUIREMENTS

1. Commitment

1. Demonstrating commitment to promoting the mission vision and values of CLS.
2. Unwavering dedication to high-quality legal programs fiscal strength and organizational integrity.

2. Background and Experience

1. Bachelors degree or equivalent experience.
2. Minimum 3 years of administrative or executive support experience preferably in a nonprofit or mission-driven setting.
3. Experience supporting multiple leaders or departments simultaneously.
4. Strong organizational and time-management skills with the ability to prioritize competing deadlines.
5. Exceptional verbal and written communication skills including ability to prepare polished executive materials.
6. Proficiency with nonprofit-relevant tools (e.g. Google Workspace Microsoft Office project management platforms).
7. Demonstrated ability to exercise sound judgment by handling sensitive and confidential information with discretion and professionalism.

3. Physical Requirements

1. Prolonged periods sitting at a desk driving and working on a computer.
2. Must be able to lift to 25 pounds at times.

STARTING SALARY: $50000

GENERAL STATEMENT

CLS is an Equal Opportunity Employer: We value a diverse workforce and the promotion of inclusive culture at all levels.

CLS does not discriminate against any employee or qualified applicant for employment from all qualified individuals on the basis of age race color creed national origin ancestry marital or familial status affectional or sexual orientation gender identity or expression sex disability socio-economic position religion political belief protected genetic information military or veteran status or any other characteristic protected under applicable Federal or State law.

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief to equalize peak work periods or otherwise to balance the workload.