Fleet Coordinator

EōS Fitness is bold upbeat and motivating. Not only in our fitness routines but in our work environment as well. Like our members our employees know how to rise to a challenge and handle it head on. EōS Fitness Core Purpose is to create loyal lifelong fans and exercise practitioners. To achieve this purpose our Core Values are: Take Personal Responsibility Be Optimistic & Have Fun Learn & Grow Be A Team Player and Fight Hard To Win.

Core Purpose: To create loyal lifelong fans and exercise practitioners.

The Fleet Coordinator oversees all aspects of company fleet operations including vehicle procurement onboarding of technicians and coordination of maintenance and safety initiatives. This role manages relationships with vendors ensures compliance with company policies supports onboarding and assignment of technicians to vehicles and addresses operational challenges such as parking and documentation. Additionally the Fleet Coordinator drives process improvements and ensures all fleet activities align with company standards and safety protocols.

Department: Facilities

Core Purpose: To create loyal lifelong fans and exercise practitioners.

Key Responsibilities:

• Support company fleet with administrative duties including procurement aftermarket fit-outs and ongoing maintenance in collaboration with internal partners.
• Assist with onboarding new technicians to all fleet-related systems and ensure compliance with company policies and procedures.
• Administer all fleet platforms including vehicle registration tracking safety initiatives and addressing safety concerns or trends.
• Support vendor relationships and applications particularly with Enterprise for vehicle management and technician support.
• Coordinate vehicle acquisition processes: review and approve quotes maintain purchase timelines and work closely with finance on approvals and costs.
• Assign and onboard technicians to vehicles coordinate delivery and pickup and ensure all onboarding requirements (MVR checks safety courses supervisor drive van inspections WEX cards Geotab installation tool devices) are completed.
• Mitigate parking and HOA issues and manage geofencing reporting and tracking through Geotab or related systems.
• Support ongoing fleet operations by adding new locations/technicians transferring technicians as needed and ensuring all driver documentation and safety protocols are maintained.
• Process incident reports in partnership with L&P ensure all incidents are reported and handle traffic or registration violations and insurance claims as required.
• Provide support to fleet drivers for maintenance and repairs ensuring all services go through approved providers and that all vehicles are current on standard maintenance.
• Drive continuous process improvement and development for all aspects of fleet management.
• Will physically receive registration plates or devices and mail them out to the technicians assigned to the vehicle.

Qualifications:

• Strong knowledge of vehicle procurement aftermarket customization ongoing maintenance and fleet operational best practices.
• Proven ability to build productive vendor relationships oversee contracts and manage applications (e.g. Enterprise).
• Experienced in coordinating complex vehicle processes such as acquisition onboarding assignment and cross-department collaboration.
• Skilled in fleet management systems (e.g. registration platforms Geotab WEX cards tool tracking) including administration and troubleshooting.
• Effective at resolving operational challenges (parking HOA issues geofencing incident processing) and maintaining accurate records and documentation.
• Excellent multitasking prioritization and communication skills for collaborating with technicians teams and vendors.
• Proficiency in Microsoft Office Suite; Smartsheets a plus
• Strong detail orientation; systematic and thorough approach to problem solving; and good time management organizational and recordkeeping skills.
• And of course someone who embraces our Core Values!

Benefits and Perks:

• A highly energetic and collaborative team.
• A management team that cares about your professional development.
• Free membership for you and plus one family member.
• Discounted Personal Training and merchandise including supplements.
• Employee referral program.
• Daily Pay offered - access your funds before payday.
• Competitive pay plus vacation holiday and sick pay.*
• Group Health dental vision Supplemental Life Employee Assistant Program and even Pet Insurance are offered!*
• 401(k) Company matching!*
• Personal education growth options with Sophia Learning.

* Based on eligibility of tenure and full-time vs. part-time employment.

_{EōS Fitness is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications merit and business needs without regard to race color religion gender identity sexual orientation national origin age disability or any other legally protected status.}

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Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled}

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