Practice Administrator
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Job Location:
Monthly Salary:
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
About the Role
Are you organised friendly and love helping people Were looking for a Practice Administrator to join our welcoming team and be the first point of contact for our families. You will play a vital role in providing a warm welcome and being a reliable source of information about our services. You will work within a team of administrators supporting our therapists in a fast-paced environment.
This is a part-time opportunity (between 1 and 2 days per week) working to support our Allied Health team at our clinic in Wembley.
Key Responsibilities
- Meeting and greeting families
- Answer phones and manage messages professionally
- Schedule and reschedule appointments efficiently.
- Manage client check-ins and ensure smooth front desk operations.
- Maintain a tidy and welcoming reception area.
- Oversee room bookings to ensure efficient therapy sessions for our families
- Support therapists to manage appointments and diaries
- Process invoices and take payment for services (cash NDIS invoicing EFTPOS HICAPS Medicare)
What Youll Love About AIM
- Beautiful fully equipped clinic spaces
- Flexible work arrangements to suit family and life commitments
- Supportive fun and friendly team culture
- Laptop provided
- Paid parental leave to support family commitments
- Novated leasing options
- Employee Assistance Program (EAP) for wellbeing support
- Access to MedHealth Group benefits and national PD opportunities
What Were Looking For:
- Excellent communication and interpersonal skills.
- Strong organisational skills and attention to detail.
- Ability to multitask in a busy environment.
- A positive attitude and commitment to great customer service.
- Previous reception experience (healthcare experience a bonus!).
Qualifications :
Essential Criteria:
- Allied Health Administration/Reception experience
- Familiarity with Microsoft Teams and Excel
- First Aid Certificate WWC Check NDIS Worker Screening and Police Clearance (or willingness to obtain)
Desirable:
- Zanda (or similar Case Record Management and calendar management) experience
Additional Information :
APPLY NOW or for confidential chat call Benita Kempton onor
Applications close on Friday 23rd January 2026
You are welcome here.
Our fast-growing team of more than 3500 people around Australia represent a huge array of life experiences skills and ways of thinking. We value all these differences.
We are an Equal Opportunity Employer proudly welcoming people with disability including mental health conditions people from diverse cultural and linguistic backgrounds people from the LGBTQI community veterans carers and Indigenous Australians to our team.
We are happy to adjust our recruitment process to support accessibility needs.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Practice Management
- Veterinary Experience
- Enterprise Architecture
- Office Manager Experience
- Enterprise Software
- Healthcare Management
- IaaS
- TOGAF
- Medical office experience
- Conflict Management
- COBIT
- Customer relationship management
About Company
IPAR is a national occupational rehabilitation provider supporting thousands of people who may be living with an illness, disability, or injury. Whether it is through workplace rehabilitation, counselling, injury prevention or finding new employment, our care is tailored to each and e ... View more
