Administrative Assistant III- Joslin Diabetes

When you join the growing BILH team youre not just taking a job youre making a difference in peoples lives.

Job Description:

Essential Responsibilities:

• Answers and screens telephone calls. Takes accurate messages or directs the call to the appropriate person. Greets and directs patients/families visitors and staff. Responds to requests in a timely manner and provide clear and accurate information within the scope of knowledge and authority.
• Types correspondence forms reports manuscripts or other materials that may require complex formatting. Prepares documents with stylized formats lettering or graphics using specialized commercial software such as desktop publishing or graphics packages. Proofreads and edits materials for grammar punctuation and spelling.
• Schedules appointments and meetings and maintains personal calendars for manager/director(s). Organizes conference calls and meetings sometimes with large numbers of participants. Reserves meeting locations and equipment. Prepares meeting agenda and other materials. Prepares travel arrangements as needed.
• Organizes and schedules conferences seminars or other department-sponsored programs or events. Coordinates all necessary arrangements: location registration forms and fees agenda refreshments materials and equipment.
• Maintains departmental files records and databases. Enters information from source documents into computer databases and/or spreadsheets compiling printing and distributing periodic reports mailing labels and other information as needed. Maintains department reference library of books journals and other materials.
• Other duties as assigned by the department.

Required Qualifications:

• High School diploma or GED required. Associates degree preferred.
• 3-5 years of related work experience required.
• Advanced skills with Microsoft applications which may include Outlook Word Excel PowerPoint or Access and other web-based applications. May produce complex documents perform analysis and maintain databases.

Competencies:

Decision Making: Ability to make decisions that are based on specific instructions standard practices and established procedures which generally require little or no supervision.

Problem Solving: Ability to address problems that are varied requiring analysis or interpretation of the situation using direct observation knowledge and skills based on general precedents.

Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.

Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.

Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff patients families and external customers.

Knowledge: Ability to demonstrate full working knowledge of standard concepts practices procedures and policies with the ability to use them in varied situations.

Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas identifying issues and respecting team members.

Customer Service: Ability to provide a high level of customer service to patients visitors staff and external customers in a professional service-oriented respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying lifting pushing pulling objects. Sitting most of the time with walking and standing required only occasionally

Pay Range:

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors that may include seniority education training relevant experience relevant certifications geographyof work location job responsibilities or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials call pay premium pay overtime pay and other additional pay practices as applicable to the position and in accordance with the law.

As a health care organization we have a responsibility to do everything in our power to care for and protect our patients our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35000 people working together. Nurses doctors technicians therapists researchers teachers and more making a difference in patients lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled