Legal Assistant

Atlanta, GA - USA

Yearly Salary: USD 40000 - 70000

Posted on: 23 hours ago

Vacancies: 1 Vacancy

Job Summary

Full-time

Description

Position Summary: As a legal assistant for Huff Powell & Bailey you will be tasked with a variety of duties to support our Partners and Associates including drafting documents filing and serving pleadings and discovery scheduling events and calendaring deadlines maintaining and organizing documents and case files under the direction of attorneys in coordination with paralegals. You will also assist our Partners and Associates by preparing for meetings depositions trials and hearings.

Essential Duties and Responsibilities includes but is not limited to the following:

Communicate internally with attorneys and other staff and externally with clients counsel for other parties non-parties the court a professional and timely manner at all times to best represent the firm.
Review respond appropriately and save properly all incoming and outgoing documents and materials from service notices email mail etc. to electronic case file as well as incoming materials to the physical file.
Check and respond to internal and external emails at regular intervals throughout the day so attorneys are aware of tasks accepted status of tasks and completion of tasks.
Route all incoming mail to the appropriate people.
Review share save and respond properly to all electronic pleadings received via e-filing system notifications to case file and calendar as well as distribute to internal team within 24 hours of receipt.
Prepare shells for pleadings discovery and reports timely and in advance of deadlines.
Proofread and prepare correspondence reports and memos in the appropriate template and email to clients once finalized.
Proofread finalize file and/or serve pleadings and other materials when attorney advises ready to be filed & served by deadline.
File pleadings with the Court and serve attorneys with same by email and/or mail.
Submit vendor invoices for timely payment.
Calendar and follow up with attorneys about upcoming client and legal deadlines.
Provides clerical assistance to paralegals and instruction to office services staff as needed.
New case setup and maintenance which includes the following under supervision of attorneys and in coordination with paralegals: (within 1-2 days of assignment)
Send conflict check immediately
Prepare Acknowledgment letter to client
Save Docs from client to file generally Complaint and Policy
Search docket for Judge all parties info and service on our client/defendant
Calendar all initial legal and client deadlines based on type of matter and docket as well as on an ongoing basis
Create and update expert checklist and witness files
Contact Plaintiffs counsel for medical records as appropriate
Create and Maintain File Info Sheet
Create and update Certificate of Style and Case Style
Prepare Notice of Entry of Appearance or Substitution of Counsel as appropriate
Prepare shells for answer discovery to plaintiff and discovery responses of clients
Research retrieve and update appropriate information in client case files including File Info Sheet expert checklists production logs etc. to keep case file up to date.
Prepare templates for responsive pleadings referred to as shell(s) on ongoing basis.
Calendar and monitor deadlines
Coordinate and confirm the scheduling of depositions meetings phone calls mediations etc. and organize any court reporters notices of deposition and/or travel arrangements associated with these events
Prepare medical or deposition notebook binders as requested
Save all emails to iManage in appropriate folders/subfolders
Submit and manage invoices on behalf of attorneys or file
Assist any partner/associate/paralegal on primary partners cases and as needed on various tasks/projects.
Performs overflow duties and other duties as assigned

Requirements

Excellent comprehension verbal and written communication skills.
Ability to exercise good judgment and self-control.
Enthusiasm trustworthiness personal integrity and honesty.
Must be well versed in legal terminology.
Strong knowledge of legal terminology legal documents and court procedures.
Excellent planning and time management skills.
High level of attention to detail and accuracy.
Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
Ability to work independently and as part of a team.
Technical Skills: Proficiency in Microsoft Office Suite (Word Excel Outlook) iManage and other legal software applications.
Other Requirements: Strong ethical standards and the ability to handle confidential information with discretion.

MINIMUM QUALIFICATIONS

Education/Experience:

High school diploma or G.E.D.
Bachelors Degree preferred: Prior legal secretarial procedures and techniques preferred.
Experience with document and/or case management system.
Legal assistant experience; medical malpractice defense a plus.

PHYSICAL DEMANDS

Use arms hands and fingers to perform daily tasks.
Ability to see and hear well (naturally or with correction).
Sitting for extended periods of time in an office environment.
Must be able to lift no more than 10-15 lbs.
Able to work in a constant state of alertness in a safe manor.

Huff Powell & Bailey LLC is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race creed color religion alienage or national origin ancestry citizenship status age disability or handicap sex marital status veteran status sexual orientation gender identification genetic information arrest record or any other characteristic protected by applicable federal state or local laws. Our management team is dedicated to this policy with respect to recruitment hiring placement promotion transfer training compensation benefits employee activities and general treatment during employment.

If you require reasonable accommodation during the application or interview process please contact us at

Required Experience:

Junior IC

Full-timeDescriptionPosition Summary: As a legal assistant for Huff Powell & Bailey you will be tasked with a variety of duties to support our Partners and Associates including drafting documents filing and serving pleadings and discovery scheduling events and calendaring deadlines maintaining and o...