Strategic Executive Assistant to the MD (fmd)

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ABOUT US

Wunderflats helps people find fully furnished homes for a month or more perfect for relocations family moves or life transitions. We offer a secure and seamless rental experience across Europe.

Founded in Berlin in 2015 by Jan Hase and Arkadi Jampolski Wunderflats bridges the gap between verified landlords and carefully vetted tenants. As part of Europes housing infrastructure we help activate underutilized apartments and support the evolving ways people live and work today.

More than 50000 apartments are currently listed and we employ a team of over 150 people.

Learn more at .

We are looking for a Strategic Executive Assistant to the Managing Director (f/m/d) to join us at the earliest possible date.

The Strategic Executive Assistant to the MD is the trusted right hand to the MD providing a unique blend of operational excellence and strategic project person ensures that the MDs time communication and priorities are managed effectively spanning both the personal and professional domains. The role is designed for someone who thrives at the intersection of organization and strategy enjoys driving execution across teams and takes pride in creating structure and clarity.

Does this sound like the right next step in your career We would like to hear from you!

YOUR MISSION

MD Support & Enablement

• Manage the MDs calendar email and priorities ensuring alignment with company and personal goals.
• Prepare and coordinate meetings travel and documentation including agendas materials and follow-ups.
• Handle personal administrative tasks such as:
• Coordinating appointments travel and private commitments.
• Managing and organizing personal documents (e.g. tax declarations insurance or property administration).
• Handle confidential asset-related matters within a private investment context.
• Draft review and proofread written communications and presentations on behalf of the MD.
• Serve as the gatekeeper and facilitator ensuring smooth communication between the MD and the rest of the organization.

Strategic & Cross-Functional Project Management

• Coordinate and track progress of strategic initiatives across teams ensuring timely execution and follow-through.
• Examples include starting new business opportunities raising additional capital launching new cities implementing new operational playbooks and managing the M&A pipeline.
• Partner with the MD to define and drive project plans milestones and responsibilities across departments.
• Support the MD in preparing for executive meetings board sessions and company-wide OKR reviews.
• Conduct research and prepare briefings presentations and reports to support strategic decision-making.
• Identify operational gaps anticipate risks and proactively suggest improvements to workflows and internal communication.
• Foster collaboration between leadership team members and ensure strategic priorities are well-coordinated across functions.
  
  

YOUR PROFILE

Must-Have Qualifications

• 48 years of experience in executive support consulting or project management roles.
• Proven ability to manage complex projects and coordinate multiple stakeholders independently.
• Excellent organizational and communication skills with attention to detail and proactive problem-solving.
• Strong sense of discretion trustworthiness and ability to handle confidential information (business and personal).
• Ability to shift seamlessly between strategic thinking and hands-on execution.
• Financial and analytical acumen with experience in finance roles.
• Fluent in German and English (written and spoken).

Preferred Qualifications

• Prior experience in a startup or fast-paced environment.
• Background in business operations chief of staff or management consulting.
• Understanding of scaling processes in a 100200 employee organization.
• Interest in the housing or proptech sector.
  
  

OUR PITCH

• #empathyculture:Become part of our international team with a scale-up atmosphere where you as a person really count and your ideas and work make a real impact.
• #worklifeinbalance:Our working hours are flexible and family-friendly. Your main working hours are spent in the office but you are also welcome to work from home from time to time.
• #personaldevelopment:We support you in your personal & professional development e.g. through individual training programs workshops or participation in trade fairs and conferences.
• #compensationpackage:Receive an attractive compensation package and a company pension plan with a 20% employer contribution.
• #wunderoffice: Work from our brand new office in Berlin (Hackescher Markt) with ergonomically equipped workstations detox room playroom roof terrace and fruit & drinks on us.
• #welovetohavefun:Celebrate with us at our annual summer or winter party and regular after-work gatherings and power up in our office with yoga table soccer and table tennis.
• #morebenefits: A special discounted membership at Urban Sports Club Decent discounts at FutureBens Yearly travel ticket - here you go! - and even more!

*We at Wunderflats value the diversity of our team and stand for equal opportunity and non-discrimination. We respect all differences from person to person visible or not.