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Make a difference in the community you live in! As a Community Builderan employee with the City of Gainesville you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job its a chance to contribute to community success and to help enhance the Gainesville way of life.

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Job Description:

SUMMARY

This is moderately complex work involving the analysis of inventory requirements utilizing an ERP (Enterprise Resource Planning) system (GRU) or Work Management System (Public Works) determining appropriate inventory levels plus the securing of quotes and then purchasing these standard materials.

Positions allocated to this classification report to a designated supervisor and work under limited supervision. Work in this class is distinguished from higher classes by its lack of management responsibility and from lower classes by its emphasis on inventory analysis and control plus purchasing and contracts for a specific group of standard materials.

EXAMPLES OF WORK*

*This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Determines material requirements and maintains ERP SAP System Application Products - GRU Work Management System (Public Works) or database updated with accurate purchasing and inventory control information to ensure the system performs optimally reduces clerical work and provides accurate suggested orders with optimal quantities and delivery times.

Monitors stock levels material usage and future material requirements and creates and issues purchase orders as needed to insure needs are met while maintaining inventory at optimal levels.

Works with the user departments purchasing stores standards and engineering to evaluate select and implement GRU or Public Works supply chain partners. Designs develops and maintains effective supply chain strategies. This could include working to resolve problems improve efficiencies reduce total costs assure quality support flexibility and protect continuity of supply.

Monitors and reports on market conditions new technology and supplier conditions for the assigned material group and makes recommendations to the Supply Chain or Assistant Operations Manager when necessary to protect or enhance the performance of the supply chain.

Works with the Procurement Specialist or others as appropriate to prepare bid specifications evaluate bids and recommend award for all bids above GRU requirements or as directed by Assistant Operations Manager.

Prepares detailed records and reports in a timely manner.

Prepares requests for quotation and/or invitations to bid for a wide range of standard materials.

Monitors transactions of inventory usage to ensure accuracy in capital and maintenance materials accounting as well as Stores inventory records.

Reviews contracts agreements and terms and conditions in purchase orders to assure clarity and protection and enhancement of the Citys interests.

Verifies contracts have met all requirements and adhere to all City policies before execution. Implements contract execution procedures ensuring proper execution by the Contractor review and approval by the City Attorney and execution by the City.

Prepares analysis of quotations to insure conformity with specifications and most satisfactory source of supply. Initiates quotations and places orders for emergency purchase when bids are not required.

Works with the Warehouse Supervisors or Operations Supervisors to check and verify source documents related to issue and receipt of goods and ensures accountability of quantities and costs.

Responsible for overseeing the cycle count program and researching causes for inventory balance discrepancies. This may be in tandem with the Warehouse Supervisor Operations Supervisor or Assistant Operations Manager as appropriate.

Conducts analysis of inventory to identify potential candidates for investment recovery and works with user departments to determine if material can be disposed of.

Attends work on continuous and regular basis.

NON-ESSENTIAL JOB FUNCTIONS

Maintains complete records of all contracts utilized by the Stores Department or Public Works Warehouse.

Coordinates the expediting of materials to meet user department requirements and communicates information as necessary to them.

Performs many of the functions that support daily warehouse activities on an as-needed basis.

Assists in formulating operating procedures.

Assists in the annual budget process.

Performs other related duties as assigned.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential job function satisfactorily. Below are the required education experience knowledge skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Graduation from high school or possession of an acceptable equivalency diploma and three years of experience in purchasing and/or inventory control utilizing an electronic system which may be supplemented by relevant college level courses in business or related subjects or an equivalent combination of education training and experience which provides the required knowledge skills and abilities.

CERTIFICATIONS OR LICENSES

Licenses

Valid Florida Driver License required.

Certifications

Membership in and certification from a professional purchasing organization and/or an inventory control organization would be a plus.

KNOWLEDGE SKILLS AND ABILITIES

Expertise with an ERP system especially the purchasing and inventory modules.

Thorough knowledge of principles practices methods and theories of inventory control.

Thorough knowledge of purchasing principles and practices and of rules and regulations governing municipal utility procurement activities.

Knowledge of types grades and suppliers of materials supplies and equipment to be purchased and of price and market trends.

Knowledge of use of personal computers and relevant software including Excel and Word.

Thorough knowledge of office procedures and practices business English spelling and commercial arithmetic.

Ability to prepare specifications analyze bids and perform other purchasing functions.

Ability to analyze bids in light of anticipated needs to obtain total cost of each bid on multiple items.

Ability to communicate effectively both orally and in writing and prepare fiscal reports.

Ability to work effectively with co-workers and the general public.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

To perform this job successfully an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

PHYSICAL REQUIREMENTS

Work requires physical strength and agility sufficient to safely perform all essential job functions including the ability to lift carry push or pull 25 pounds without assistance.

WORK ENVIRONMENT

While performing the duties of this job the employee is often required to sit for prolonged periods of time.

Work occassionally requires ability to work at heights physical strength and agility sufficient to safely perform all essential job functions including but not limited to: climbing standing repetitive computer data entry.

The ability to work in a high-volume and fast-paced environment and perform multi-skilled functions is needed.

Work may require visits to job sites or other warehouses and plants under varying or extreme climatic conditions.

Employee must possess and maintain a valid telephone number and follow all departmental City of Gainesville and GRU policies administrative guidelines and procedures.

Must be willing and able to work overtime as necessary to complete required duties and provide necessary support to operational and department personnel during emergencies and non-emergencies.

Frequently meets with vendors and/or manufacturers representatives to discuss material requirements/disputes and ensure sound supply chain strategies.

Occasional travel to vendor/manufacturers sites may be required.

Note:

May Require Assessment(s).

May fill multiple positions.

May establish an eligibility list.

Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.

All regular employees are eligible for traditional benefits such as health insurance life insurance paid leave 11 paid a holidays a year a pension plan and a deferred compensation plan but we also offer great things like on-site fitness centers tuition reimbursement on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.

Equal Opportunity

The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities women and individuals with disabilities are encouraged to apply. Individuals with a disability who require special accommodations during the selection process should notify the Human Resources Department at or TDD/TTY at .

Veterans Preference

Veterans are encouraged to apply. Veterans Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07 Florida Statutes (F.S.) specifies who is eligible for Veterans Preference. State of Florida residency is not required for Veterans Preference.

If you are unable to apply online due to a disability contact recruiting at or by calling .