Purchasing Clerk (St Regis Budapest) Pre-opening

ST REGIS BUDAPEST

Combining timeless glamour with a vanguard spirit St. Regis Hotels & Resorts is committed to delivering exquisite experiences at more than 55 luxury hotels and resorts in the best addresses around the world. Beginning with the debut of The St. Regis Hotel in New York by John Jacob Astor IV at the dawn of the twentieth century the brand hasremainedcommitted to an uncompromising level of bespoke and anticipatory service forall ofits guests delivered flawlessly by the signature St. Regis Butler Service.

POSITION SUMMARY

Calculate figures for food inventories orders and costs. Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. Post invoices using computer programs. Conduct inventory audits to determine inventory levels and needs. Complete requisition forms for inventory and supplies. Notify manager/supervisor of low stock levels. Verify and track received inventory and complete inventory reports and logs. Reconcile shipping invoices and receiving reports to ensure count accuracy. Receive unload and process deliveries. Refuse acceptance of damaged unacceptable or incorrect items. Troubleshoot vendor delivery issues and oversee return process. Adhere to food safety and handling policies and procedures across all food-related areas. Monitor PAR levels for all food items to ensure proper levels.

Report accidents injuries and unsafe work conditions to manager; complete safety training and certifications. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Comply with quality assurance expectations and standards. Read and visually verify information in a variety of formats (e.g. small print). Visually inspect tools equipment or machines (e.g. to identify defects). Enter and locate work-related information using computers and/or point of sale systems. Stand sit or walk for an extended period of time or for an entire work shift. Move lift carry push pull and place objects weighing less than or equal to 50 pounds without assistance. Move through narrow confined or elevated spaces. Move over sloping uneven or slippery surfaces. Reach overhead and below the knees including bending twisting pulling and stooping. Perform other reasonable job duties as requested by Supervisors.

General Procurement

• Conduct inventory audits to determine inventory levels and needs.
• Maintains accurate purchase orders invoices and delivery documentation
• Lock and unlock secure merchandise storage areas.
• Notify manager/supervisor of low stock levels in a timely manner.
• Work with suppliers to resolve discrepancies between invoices and actual received merchandise and report to manager/supervisor as necessary.
• Verify and track received inventory and complete inventory reports and logs.
• Order packaging raw materials and supplies as needed.
• Reconcile shipping invoices and receiving reports to ensure count accuracy.
• Complete requisition forms for inventory and supplies.
• Use technology to send receive and print out product requisitions.
• Receive unload and process deliveries and account for incoming freight based on invoice and receiving reports.
• Troubleshoot vendor delivery issues.
• Oversee return process by verifying counts shipping addresses labels etc.
• Manages daily procurement requests from all departments

Policies and Procedures

• Maintain confidentiality of proprietary materials and information.
• Follow company and department policies and procedures.
• Protect company tools equipment machines or other assets in accordance with company policies and procedures.
• Protect the privacy and security of guests and coworkers.
• Ensure uniform nametags and personal appearance are clean hygienic professional and in compliance with company policies and procedures.
• Perform other reasonable job duties as requested by Supervisors.

Communication

• Speak to guests and co-workers using clear appropriate and professional language.
• Talk with and listen to other employees to effectively exchange information.
• Answer telephones using appropriate etiquette including answering the phone within 3 rings answering with a smile in ones voice using the callers name transferring calls to appropriate person/department requesting permission before placing the caller on hold taking and relaying messages and allowing the caller to end the call.
• Exchange information with other employees using electronic devices (e.g. pagers and two-way radios email).
• Provide assistance to coworkers ensuring they understand their tasks.
• Prepare and review written documents (e.g. daily logs business letters memoranda reports) including proofreading and editing written information to ensure accuracy and completeness.

Working with Others

• Support all co-workers and treat them with dignity and respect.
• Develop and maintain positive and productive working relationships with other employees and departments.
• Partner with and assist others to promote an environment of teamwork and achieve common goals.
• Handle sensitive issues with employees and/or guests with tact respect diplomacy and confidentiality.

Quality Assurance/Quality Improvement

• Comply with quality assurance expectations and standards.

Physical Tasks

• Read and visually verify information in a variety of formats (e.g. small print).
• Visually inspect tools equipment or machines (e.g. to identify defects).
• Enter and locate work-related information using computers and/or point of sale systems.
• Stand sit or walk for an extended period of time or for an entire work shift.
• Move lift carry push pull and place objects weighing less than or equal to 50 pounds without assistance.
• Move through narrow confined or elevated spaces.
• Move over sloping uneven or slippery surfaces.
• Reach overhead and below the knees including bending twisting pulling and stooping.

Finance

• Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
• Post invoices using computer programs.
• Calculate figures for food inventories orders and costs.

General Food - Stocking/Receiving

• Refuse acceptance of damaged unacceptable or incorrect items track refusal of items and communicate to appropriate management.
• Adhere to food safety and handling policies and procedures such as First In-First Out (FIFO) and Cold Chain compliance across all food-related departments or areas.
• Reduce workplace hazards in storeroom by following safe handling and storage policies and procedures.
• Inspect deliveries and date times to verify freshness cleanliness consistency and quality throughout case lots.
• Monitor PAR levels for all food items to ensure proper levels.
• Date label and rotate all items according to company standards.
• Identify and remove merchandise that is outdated distressed or unacceptable in appearance to ensure quality and freshness.

Safety and Security

• Follow company and department safety and security policies and procedures to ensure a clean safe and secure environment.
• Report work related accidents or other injuries immediately upon occurrence to manager/supervisor.
• Identify and correct unsafe work procedures or conditions and/or report them to management and security/safety personnel.
• Use proper equipment wear appropriate personal protective clothing (PPE) and employ correct lifting procedures as necessary to avoid injury.
• Follow policies and procedures for the safe operation and storage of tools equipment and machines.
• Maintain awareness of undesirable persons on property premises.

PREFERRED QUALIFICATIONS

Education: High school diploma or G.E.D. equivalent.

Related Work Experience: At least 1 year of related work experience.

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