Project Administration Officer
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Job Location:
Monthly Salary:
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description
JOB TITLE: Project Administration Officer
DEPARTMENT: Legislative Services
NUMBER OF POSITIONS: 1
JOB STATUS & DURATION: Temporary 15 weeks
HOURS OF WORK: 35hourworkweek
LOCATION: West Tower
HOURLY RATE:$20.68
JOB TYPE:Managementand Administration
POSTING DATE: January 9 2026
CLOSING DATE: January 19 2026
AREA OF RESPONSIBILITY:
Provides project program and administrative support to the City Clerks Office Information Management team. Ensures efficient and effective delivery of programs and services by providing direct functional support related to initiatives received by the City Clerks Office.
- Provide program assistance and support for initiatives programs processes projects and events.
- Provide administrative support including updating SharePoint pages
- Independently fulfills administrative and program duties as related to area of work including correspondence documentation minute taking preparing memos and reports presentations.
- Maintain records documentation and prepare reports as required
- Participates in working groups and brainstorming sessions to provide input ideas insights.
- Assist with data entry and information management requirements.
- Perform qualitative/quantitative research and analysis in a technical and/or specialized discipline to identify trends industry best practices and opportunities for continuous improvement.
- Assist with performing digitization services to convert paper records into electronic format
- Work with both internal and external stakeholders to complete projects where applicable.
- Maintain confidentiality based on the requirement to access and maintain sensitive sectional or divisional and organizational communication reports materials and records.
- Maintain an understanding of department programs and services.
- Understand adhere to and enforce Corporate Policies & Procedures Confidentiality Guidelines Emergency Procedures and Health and Safety Standards.
- Other duties as assigned.
SELECTION CRITERIA:
MANDATORY REQUIREMENTS:
- Student must be enrolled in any University or College. Proof of enrollment letter will be requested prior to the job offer.
OTHER SKILLS AND ASSETS:
- Ability to exert moderate physical effort to walk stand bend crouch kneel lift and carry boxes of records short distances.
- Ability to carry out heavy lifting of up to 23 kgs. (50lbs.)
- Highly organized with strong attention to detail with respect to spelling numbers and alpha-numeric codes.
- Excellent communications skills both verbal and written.
- Possess strong computer skills e.g. MS Office programs including MS Word and Excel.
- Ability to prioritize and excellent time management and organizational skills.
- Proficient in Microsoft Office applications including Outlook Word Excel and PowerPoint
- Highly organized with strong attention to detail
These positions are funded through the Canada Summer Jobs Program (2026)and all applicants must meet specific eligibility criteria. For Eligibility Criteria please visit will be given to students that havea permanentresidency in Brampton.
**Various tests and/or exams may be administered as part of the selection criteria.
Interview:Ourrecruitmentprocessmaybecompletedwith video conference technology.
If this opportunity matches your interest and experience please apply onlineby clicking the button aboveby January 19 2026and complete the attached questionnaire. We thank all applicants; however only those selected for an interview will be contacted.
As part of the application process applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.Should you wish to opt out of completing the survey please select prefer not to answer as a response to each question.All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files such that the individuals who completed the surveys will not be identifiable.The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity equity and inclusion.TheCitymay use anonymized data to produce aggregate reports for internal or external use.
Please beadvisedthe City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicants responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e.testing bookings interview dates) it is imperative that applicants check their email regularly. If we do not hear back from applicants we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.
If you would like to request content in an alternate format please contact the Accessibility office bysubmittinga newAlternate Format Request.
Required Experience:
Unclear Seniority
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
