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Department: Department of the Secretary of State / Maine State Archives

Location: Augusta Maine (Hybrid)

Schedule: 40 hrs. Monday Friday

Job Class & Grade: CA29 Confidential

Salary: $68993.59 - $97635.20 Annually

Closing Date: 01/26/2026

Join Our Team at the Department of the Secretary of State:

At the Department of the Secretary of State we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer excellent benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork integrity and continuous improvement offering opportunities for growth and making a meaningful impact on the lives of our citizens.

About the Position:

The Director of Digital Archives & Data is essential to advance the management of state government digital records. This position oversees the work of the Maine State Archives digital archivists and is a super-user of and primary interface with all proprietary and subscription-based digital Archival services (including but not limited to: Libnova Lyrasis Civic Plus and a records management database). An expert in digital archiving this position enables and supports other state agencies to maintain and manage their digital records including those that are archival. This position collaborates with outside agencies records officers and Maine State Archives records management staff to promote best practices internally; facilitates the recruitment of other agencies participation adoption and utilization of the services Maine State Archives provides; and provides advice on the implementation of new records management technologies. The position is responsible for clearly articulating Maine State Archives requirements for website development records management and archiving to enable Secretary of State Information Systems to design develop and implement any new or necessary system architecture. The position also facilitates accessibility equity privacy and security for the Maine State Archives platforms.

The position is responsible for developing electronic data governance policy for the offices of the Secretary of State in collaboration with Secretary of State Information Systems and the Secretary of State Chief Information accordance with LD 1610 PL2021 Chapter 717 the position will also collaborate with Department of Administrative and Financial Services and the Permanent Commission on the Status of Racial Indigenous and Tribal Populations regarding the data governance program including facilitating other agencies management of digital records in a manner that preserves their utility in compliance with Title 5 section 95-C.

The position is located onsite at Maine State Archives and reports to the State Archivist.

What Were Looking For:

• Innovative Thinking: Proven ability to implement new programs streamline processes and bring forward-thinking solutions to complex challenges.
• TeamCollaboration: A leader who builds strong collaborative relationships across teams and creates an environment where employees feel valued and empowered to contribute to shared goals.
• CommunicationSkills: Exceptional verbal and written communication skills with the ability to clearly convey complex information to both internal teams and external stakeholders.
• LeadershipExcellence: Experience leading senior management IT teams with a strong track record of driving positive change and developing talent.
• Positive Workplace Culture: Commitment to and a proven track record of creating a workplace environment where respect transparency and mutual support are central to the teams success.
• Technology Solutions: Experience in successfully deploying a wide verity of technical solutions to large organizations.
• Adaptability and Resilience: Ability to respond to changing priorities with agility making decisions that maintain service excellence and operational integrity.

Key Competencies We Value:

• Emotional Intelligence: A strong ability to connect with others building trust and fostering collaboration across all levels of the organization.
• Problem Solving and Innovation: Comfort with navigating complex problems and leading teams to create practical innovative solutions.
• Conflict Resolution & Feedback: Skilled in guiding teams through challenges and offering constructive actionable feedback.
• TimeManagement: Expertise in balancing multiple projects and responsibilities effectively while maintaining high standards.
• Continuous Improvement: A mindset focused on continuous learning both for yourself and your team to drive positive changes across the Bureau.

In This Role You Will:

• Determine policies and procedures for records management aspects of data governance to enhance the States ability to manage maintain and archive digital records and analyze them in conjunction with other data.
• Determine record management data and technology to strengthen the archival and records management work.
• Determine solutions which meet Maine Archives needs to manage records storage and archival storage for natively digital data.
• Provide expertise in the Archival industrys technology standards and trends for digital records management technology and the archiving of digital data including best practices to ensure security and integrity of data and secure methods of transferring data between systems.
• Provide expertise in cloud-based applications for digital archiving record keeping and public access.
• Through research and collaborative processes envision communicate and build consensus around the future state of digital records management and achieve convergence by branches of government toward implementation of that vision.
• Lead and manage a small team
• Build relationships with all levels of staff managers and offices across state government and maintain effective working relationships.
• Deploy excellent verbal and written communications skills.
• Demonstrate excellent research analytical and problem-solving skills.
• Demonstrate knowledge of current State Archives and other government agencies technology systems capabilities and needs and a good working knowledge of web-based API coding.
• Oversee the work of Maine State Archives digital archivists.
• Monitor ensure the maintenance of and be the primary interface with all proprietary and subscription-based digital Archival services (including but not limited to: Libnova Lyrasis Civic Plus and a records management database).
• Facilitate other state agencys ability to maintain and manage their digital records including those that are archival.
• Contribute to the creation of data-sharing policies and agreements to support decision making and improve citizen access to government services particularly as these relate to managed records in various states of retention and to archives held by the Maine State Archives.
• Collaborate with records management staff to recruit other agencies participation in best records management practices and enlists their utilization of the services MSA provides as well as provides advice on their implementation of new records management technologies.
• Develop policies to enable and support the transfer of digitally born records from state agencies to the Maine State Archives for preservation and ensures the best data quality retention of analytical value and availability across systems.
• Promote record management policies that avoid biasing the racial and ethnic demographic data of what is retained versus what is not.
• Contribute to the creation of models for sharing data with the public and develops policies to reduce disparities and increase equity. Collaborates with Maine IT and agencies to ensure the records management and archive capabilities implemented by data systems retain similar data sharing and equity qualities.
• Articulate MSAs requirements for website development and records management to best enable SOS IS to design develop and implement new or necessary system architecture.
• Facilitate accessibility equity privacy and security for the Maine State Archives platforms.

Minimum Qualifications:

• 15-year combination of education and experience in digital record-keeping or archiving
• MLIS or MAS or other advanced degree in archival science
• Deep familiarity with digital archiving platforms
• Demonstrated leadership experience
• Demonstrated collaboration and communication skills
• Demonstrated knowledge of data governance policies and procedures

Applicants must be authorized to work in the United States. Please note that this position is not eligible for visa sponsorship or STEM OPT extensions and successful candidates will be required to complete an I-9 form upon hire.

Why Join Our Team

We believe in supporting our workforces health and well-being with a valuable total compensation package including:

Work-Life Fit: Take time for yourself with 13 paid holidays 12 days of sick leave and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service and overtime-exempt employees receive personal leave.

Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11196.96 - $12514.32 annual value) depending on salary. Use this chart to find premium costs for you and your family including the percentage of dependent coverage paid by the State.

Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).

Retirement Plan: The State contributes the equivalent of 18.88% of the employees pay towards the Maine Public Employees Retirement System (MainePERS).

Contact information:

Questions about this position should be directed to Terri Kanaris Talent Acquisitions Specialist via email

Application Instructions:

To apply click Apply for this opening and upload your cover letter resume and any relevant transcripts or certifications. Your resume must include month/year for each position and list related duties and responsibilities. Please note if any experience was part-time.

Need a paper application Download one HERE or call .

Submit paper applications cover letter and resume before the closing date to:

Office of Human Resources
Secretary of State Office of Human Resources
101 Hospital Street
Augusta ME 04330
Fax:

Include the job title youre applying for. Late applications will not be accepted.

We are an Equal Opportunity Employer committed to building an inclusive workplace that respects and values diversity across all backgrounds.

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If you are unable to complete the online application please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.