Office Support Specialist State Historic Preservation Office

Cheyenne, WY - USA

Monthly Salary: Not Disclosed

Posted on: 17 hours ago

Vacancies: 1 Vacancy

Job Summary

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

Serves as the first point of contact for the general public in the State Historic Preservation Office (SHPO). Performs a variety of administrative duties including attending meetings and producing meeting minutes preparing invoices and submitting paperwork for payments. Responsible for managing social media outreach for SHPO which includes ensuring consistent and appropriate messaging on a variety of social media platforms.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

Comprehensive health dental and vision insurance
Paid vacation sick leave FMLA and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities

and MUCH MORE!Click here for detailed informationor youcan watch this short video to learn about our benefit package!

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Human Resource Contact:

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

Performs executive-level administrative and support duties.
Performs program and/or fiscal duties including preparing vouchers and invoices for payment.
Ensures all travel requests state vehicle requests and employee leave requests are processed.
Prepares payment requests and payment vouchers through the WOLFS system.
Assists with overall SHPO office management including communication and coordination between employees and outside agencies.
Serves as the first point of contact for members of the public and outside agencies.
Attends meetings for purposes of taking and producing minutes.
Organizes and maintains all office files
Ensures phones are answered and all requests for information are directed to the appropriate staff.
Provides logistical support for public events and educational programs.
Manages social media outreach for SHPO.
Coordinates with staff to develop and schedule the release of social media content.
Maintains passwords for social media accounts.
Coordinates with State Parks & Cultural Resources communications office to ensure that public messaging is consistent with SHPO goals.
Contribute to website content updates.

Qualifications

PREFERENCES:

Preference may be given to applicants with a customer service-oriented attitude excellent verbal and written communication skills a working knowledge of Microsoft Office and Google Drive and a working knowledge of social media platforms.

KNOWLEDGE:

Knowledge in applicable computer applications.
Knowledge of records processing and maintenance procedures and systems.
Knowledge in the preparation of complicated documents.
Knowledge and understanding of the agency and each respective division/program.

MINIMUM QUALIFICATIONS:

Education:

Associates Degree (typically in Business)

Experience:
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

OR

Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
Special physical demands are not required to perform the work.

NOTES:

FLSA: Non-Exempt

Supplemental Information

Click here to view the State of Wyoming Classification and Pay Structure.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience:

Description and FunctionsOpen Until FilledGENERAL DESCRIPTION:Serves as the first point of contact for the general public in the State Historic Preservation Office (SHPO). Performs a variety of administrative duties including attending meetings and producing meeting minutes preparing invoices and su...