Project Manager II

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Job Category:

Employment Type:

Job Profile:

Job Summary:

The Wisconsin Reading Center (WRC) is a core retinal image reading lab within the University of Wisconsin-Madison Department of Ophthalmology and Visual Sciences (DOVS). The WRC was founded on the enduring principles of intellectual honesty quality relevance innovation and staff satisfaction. Incepted in 1970 to support the seminal NIH-funded trials of laser treatment for diabetic retinopathy (DR) the WRC has broadened its scope to the evaluation of many retinal diseases including dry AMD atrophic AMD neovascular AMD DME retinal vein occlusion posterior uveitis inherited retinal disease AIDS-related ocular disease and cataract. As Project Manager for the Wisconsin Reading Center you serve as a key liaison and trusted resource for sponsors. Success in this role requires exceptional customer service and communication skills coupled with the ability to effectively organize and manage multiple competing priorities.

• Terminal 12 month appointment: This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.
• It is anticipated that this position will be remote and requires work be performed at an offsite non-campus work location. It is required that employees come into Madison WI quarterly on preset dates. It will be the employees responsibility to cover expenses for this trip unless funding is available and approved.

Key Responsibilities

Customer Service & Stakeholder Management

• Serve as the primary internal point of contact for Flywheel operations

• Maintain exceptional levels of customer service and stakeholder satisfaction

• Deliver precise results while maintaining flexibility in approach

• Ensure internal goals and timelines are consistently met

• Provide proactive troubleshooting and problem-solving support

Project Monitoring & Reporting

• Evaluate and communicate monthly Flywheel project metrics and performance analyses

• Track Flywheel tickets to ensure timely completion and resolution

• Generate and develop reports for ongoing studies

Quality Assurance & Collaboration

• Partner with the Quality Assurance team to ensure all Flywheel-related validations are completed

• Participate in regular meetings with Flywheel and A-EYE teams to monitor process efficiency and identify improvements

Key Job Responsibilities:

• Exercises supervisory authority including training hiring managing conduct and performance discharging assigning rewarding disciplining and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees

• Sets priorities allocates tasks and collaborates with project staff to meet project targets and milestones

• Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service

• Facilitates the estimation of project costs resources and time required to complete the assigned phase of a project and monitors activities negotiates for resources and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met

• Creates a project plan monitors progress and performance against the project plan and identifies resolves or escalates risks and issues

• Prepares regular reports to communicate the status of the project within and beyond the project team

Department:

School of Medicine and Public Health Department of Ophthalmology and Visual Sciences Wisconsin Reading Center A-EyE

The Wisconsin Reading Center (WRC) is a core retinal image reading lab within the University of Wisconsin-Madison Department of Ophthalmology and Visual Sciences (DOVS). The WRC was founded on the enduring principles of intellectual honesty quality relevance innovation and staff satisfaction. Incepted in 1970 to support the seminal NIH-funded trials of laser treatment for diabetic retinopathy (DR) the WRC has broadened its scope to the evaluation of many retinal diseases including dry AMD atrophic AMD neovascular AMD DME retinal vein occlusion posterior uveitis inherited retinal disease AIDS-related ocular disease and cataract.

Why Join Us
This position offers remote work with the requirement to be on-site quarterly. We provide flexible work schedules comprehensive benefits and professional development. Our team is passionate about making a positive impact on eye disease and we are looking for individuals who share that commitment.

Compensation:

The starting salary for the position is $87472 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. For more information refer to the campus benefits webpage.

SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

• Minimum 3 years of work experience in clinical research or clinical trials or pharmaceutical or CRO.

• Extensive knowledge and understanding of clinical project management.

• Experience working in Flywheel

Preferred Qualifications:

• Project Management Certificate or Clinical Trials Management.

• Minimum 2 years of Project Management Experience.

• Strong Interpersonal collaboration and time management skills

Education:

• Bachelors Degree

How to Apply:

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To apply for this position select either I am a current employee or I am not a current employee under Apply Now. You will then be prompted to upload your application materials.

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Cover letter
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Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

University sponsorship is not available for this position including transfers of sponsorship and TN selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of position is currently scheduled to endJanuary 31 2027and will require eligibility to work until that you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact Information:

Beth Reuter

Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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