Temporary District Bilingual Administrative Assistant

Position: District-wide Bilingual Administrative Assistant

Term: Full Time

Classification: Classified Non-exempt

Location: District-wide

Qualifications: High School Diploma or equivalent required; Clerical experience in a school setting preferred; Experience and skills with Microsoft Office and Google suite required; Bilingual in Spanish required

Supervisory: No

Reports to: Assistant Superintendent of Business Director of Human Resources

Position Summary

This role provides general clerical support for the district serving in any department or building as needs arise. This position may travel between buildings to provide assistance as needed.

General Expectations:

• Supports the mission of Carthage R-9 School District.
• Supports the value of education.
• Become familiar with enforce and follow all applicable Board policies and regulations administrative procedures other directions given by district administrators and supervisors and state and federal laws.
• Properly supervise students at all times if applicable to essential job functions.
• Obey all safety rules including rules protecting the safety and welfare of students.
• Care for properly use and protect school property.
• Maintain courteous and professional relationships with students parents/guardians other district employees and the public.
• Communicate effectively with supervisors department staff all members of the school district and community as required.
• Provides excellence in customer service both internally and externally.
• Complies with privacy rights and safeguards confidential and/or sensitive information pertaining to staff and students.
• Reacts to change productively and receive and transmit constructive criticism as it relates to job duties.
• Actively participate in professional development and obtain skills and information necessary to effectively perform job duties.
• Conduct all official business in a professional and timely manner utilizing district technology resources.
• Arrive to work and leave work at the time specified by supervisors and attend all required meetings pertinent to the position.
• Maintains accurate records and filing systems for accountability and audit purposes as required by law and Board policy.
• Solve practical problems as needed to complete job duties.
• Read and interpret documents such as work orders safety rules and handbooks and apply to job duties.

Essential Functions:

• Provide general clerical support across the district as needed such as filing scheduling and correspondence
• Maintain accurate and confidential records including student files and administrative documents
• Perform translation services for requested parent/teacher/school meetings
• Perform translation services for school-to-home communications including but not limited to newsletters flyers or other school communications
• Assist parents and staff in completing enrollment forms including specific forms related to federal requirements (Homeless Migrant Language Minority (EL) Immigrant)
• Assist families with bus schedules and Free and Reduced Lunch program
• Answers phone for the purpose of screening calls transferring calls responding to inquiries and/or taking messages
• Maintain schedule and make parent/home contacts as requested by the building administrator EL teacher and/or EL coordinator
• Function as a liaison between school staff students and parents in specific situations as determined by the building administrator teacher and/or EL coordinator
• Maintains manual and electronic document files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements
• Processing documents and materials (e.g. time sheets work orders requisitions etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements
• Responds to a variety of inquiries from a variety of internal and external parties (e.g. staff parents public agencies etc.) for the purpose of providing information or direction and/or facilitating communication among parties
• Supports assigned administrative personnel for the purpose of aiding with their functions and responsibilities
• Carry out all other duties as assigned

Physical Demands

While performing the duties of this job the employee is regularly required to walk talk and hear. The employee frequently is required to stand or sit. Specific vision abilities required by this job include close vision distance vision and depth perception. The employee must be able to lift 25 pounds.

Attendance

Regular and consistent attendance is an essential function of this position.

The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Conditions and Environment

The individual who holds this position will regularly work in a school environment that is noisy and active. Occasionally the individual will be required to work outdoors for short periods of time to perform such tasks as loading and unloading students from district transportation and supervising recess.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities duties and skills required of personnel so classified. Furthermore they do not establish a contract for employment and are subject to change at the discretion of the employer.

Carthage R-9 School District is an Equal Opportunity Employer and does not illegally discriminate in its programs services activities or facilities.

Required Experience:

Junior IC