Program CoordinatorAdmin

Blue Ribbon Global Technologies

Job Location:

Rensselaer, NY - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Program Coordinator/Admin

Location: Rensselaer NY / Sleepy Hollow NY (4 Days onsite)

Duration: 2 years Contract (Long Term)

Interview: Video

Position Overview:

We are seeking a motivated and responsive Program Coordinator to manage various facets of a large Enterprise (Business & IT) Project supporting a project team of 150 to 200 resources located across multiple locations. Self-managed & timely on routine tasks; responsive & focused on requests from Program Leadership; & ability to identify potential issues and concerns with plans that are in flight & provide suggestions to resolve are key traits needed for someone to be successful in this role. Good communicator with high level skills with Microsoft Office tools are base line requirements.

Key Responsibilities:

Meeting Support for Large Multi Resource Meetings
- Calendaring CR Management in multiple locations meal coordination participant logistics management - see 2. below
- Coordinate with Admins in other locations to support multi location meetings
Site Guest Management Site Visit System Entry Guest Welcome & care while on site
Assist with Onboarding and Offboarding for Contractors and Consultants
Support Internal & End User Communications
- Assist with the delivery of Team Communications
- Develop & Maintain Team and End User Distribution Lists
- Support Clients Fusion Project Communication Lead
Support End User Training Logistics
- Support Clients Fusion Project Training Lead
- Support the coordination of Training Logistics (to be defined)
Liese with System Integrator Program Coordinator
General Admin Support
- Identify Order Manage Vendor Manage Distribution of SWAG items for Team Members or End Users
- Events Management
- Other activities as they arise

Qualifications and Skills:

Education: Associates Degree or Relevant Skills Training & Experience
Experience:
- Has supported at least two large projects
- Has managed meal coordination
- Has managed SWAG ordering & vendor management
- Has managed new team member on & off boarding
- Has manage guest access guest welcoming & guide to workspaces or meetings
- Has managed medium to large sized events
- Has examples of other administrative & coordination tasks

Technical Knowledge:
- Microsoft Office Skills associated with Project Coordination are key: calendaring room reservations mass communications delivery; large team support event planning
Soft Skills:
- Strong communication & organization skills
- Ability to manage multiple tasks
- People want to engage with this person again & again because they are friendly fun flexible & follow-through on what they commit to

Job Title: Program Coordinator/Admin Location: Rensselaer NY / Sleepy Hollow NY (4 Days onsite) Duration: 2 years Contract (Long Term) Interview: Video Position Overview: We are seeking a motivated and responsive Program Coordinator to manage various facets of a large Enterprise (Business & IT) ...