Executive Coordinator

JOB TITLE: Executive Coordinator

Description:

The executive coordinator supports an executive on the are entrusted with confidential proprietary information necessary to perform their work. Primary duties include managing complex schedules prioritizing critical tasks independently making decisions on behalf of the executive overseeing administrative projects coordinating high-level meetings handling confidentialinformationandassistingin achieving the companys strategic goals.

Job Responsibilities:

Administration

• Act asprimarypoint of contact for external stakeholders and represent the executive in their absence.

• Respond to and resolve administrative inquiries and questions.

• Prioritize filter and handle communications confidential information and correspondence.

• Contribute to high-level strategic initiatives by analyzing informationidentifyingpotentialissuesand proposing solutions.

• May oversee the work of other administrative staff or assistants.

Department meeting oversight

• Regularly make independent decisions on the executives behalfregardingscheduling meeting arrangements and other administrative matters.

• Prepare agendas and schedules for meetings.

• Prepare briefing materials and presentations for important meetings.

• Record and distribute minutes or other records for meetings.

Office management

• Maintain office supplies and coordinate maintenance of office equipment.

• Review weeklytimecards whereapplicable andsubmitto payrollin accordance withdesignated processes.

• Oversee and manage executive budgets including expense reports and reimbursements.

Customer interaction

• Answer and transfer phone calls screening when necessary.

• Welcome and direct customers staff and visitors.

• Oversee the coordination of office parties and awards to ensure continuation of a strong culture.

• Other Duties as assigned.

Knowledge Skills and Abilities:

• Dependable and punctual able to excel with minimal supervision.

• Excellent communication skills as well asstronginterpersonal and relationship skills.

• Highly organized and detail oriented.

• Ability to draft revise and edit letters.

• Filing and record keeping skills.

• Ability to work towards and reach deadlines.

• Ability tomaintainconfidentiality of privileged information.

• Ability to review and understand budgets.

• Possess andutilizeemotional intelligence.

• Strong computerproficiencywitha working knowledge of Microsoft Office products.

Education and Certificates:

• Associatesdegree.

Physical Requirements:

• Sedentary work requiringlifting upto 10lbs.

• Repetitive motion associated withoperatinga computer and other office equipment.

• Inside climate-controlled working conditions.