Corporate Service Assistant (mfd) Greece

Location: Companys office in Athens Greece

Who are we

Optimapharm is a globally operating leading mid-sizedfull-service CROaiming to deliver new therapies to improve and save patients lives.

Optimapharm s key priorities are the well-being of our people consistent quality delivery to our clients and healthy sustainable growth.

With 26 strategically located offices Optimapharm operates in 40 countries providing most optimal access to Patients and Investigators globally. Established nearly 20 years ago we leverage our experience stable project teams and collaborative and flexible approach to secure a high level of repeat business gain the trust of new customers and secure continued growth of the company.

We are looking for a Corporate Services Assistantto support our Greece team handling office management travel procurement and vendor services with efficiency and care and contributing to seamless corporate operations across the Group.

What do we offer

• Working in a successful company thats growing and developing every day
• International environment
• Performancebonus
• Referral bonus
• Additional Health Insurance
• Employee engagement programs
• Well-being initiatives
• Training and development program

Who are we looking for

Qualifications andExperience

• High school degree with at least 1 year of experience in office management or a similar role.
• Strong organizational analytical and multitasking skills.
• Excellent communication and interpersonal skills with ability to collaborate across teams and departments.
• Fluency in Greek and English (written and verbal); additional languages are a plus.
• Advanced computer literacy and ability to prepare reports presentations and internal communications.
• High ethical standards and commitment to compliance and professional conduct.

Yourresponsibilities

• Coordinate daily office operations to ensure smooth functioning of the Greece office while providing remote operational support to other assigned global offices across the Group.
• Manage non-clinical vendors at both local and global levels including office suppliers couriers travel services and maintenance providers in line with Group standards and processes.
• Oversee office supplies equipment and asset records ensuring timely procurement replenishment and consistent asset tracking across supported offices.
• Administer the company car fleet including maintenance insurance and documentation in coordination with local requirements and Group policies.
• Plan and organize company events meetings and employee gatherings for the Greece office while supporting Group-wide and cross-office events remotely as assigned.
• Support business travel client meetings and onboarding/offboarding logistics in collaboration with IT and HR ensuring alignment with global processes and consistency across offices.
• Contribute to Group-wide process improvements documentation management and reporting within Corporate Affairs supporting the standardization and optimization of office operations across the organization.

  
  

By joining our fast-growing and prosperous team you will have an excellent opportunity for further personal growth and career development.

If you would be interested in joining the Optimapharm team please send your CV and note that only shortlisted candidates who meet the requirements will be contacted for the further selection process.

Compensation is competitive and final offers will reflect each candidates experience skills and qualifications.

Disclaimer: Unsolicited CVs sent to Optimapharm (Talent Acquisition Team Hiring Managers or any other OPT employee) by recruitment agencies will not be considered for this role. Optimapharm follows a direct sourcing strategy and collaborates exclusively with selected recruitment partners when external support is required.