Office Manager
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Job Location:
Scottsdale, AZ - USA
Yearly Salary:
$ 70000 - 70000
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Position Overview
We are seeking a highly organized polished detail-oriented and professional Receptionist / Office Manager to serve as the first point of contact for our organization and to manage core administrative and office operations. This role requires someone who is confident resourceful and capable of juggling multiple priorities while maintaining a polished and welcoming environment.
The ideal candidate is proactive anticipates needs before they arise and thrives in a fast-paced multi-departmental professional setting.
Key Responsibilities
Front Desk & Communication
- Serve as the primary point of contact for visitors clients and vendors with professionalism and discretion
- Collect and log contact information for visitors
- Keep conference rooms meeting areas and breakroom clean and meeting ready at all times
- Manage incoming and outgoing mail packages and courier services to include weekly check deposits
- Maintain a welcoming organized and professional front office environment
Administrative & Office Management
- Organize and maintain digital and physical filing systems
- Track renew and manage subscriptions software licenses and office services
- Maintain office supplies inventory and coordinate ordering as needed
Travel & Scheduling Support
- Coordinate with company travel agency to manage domestic and international travel arrangements (flights hotels ground transportation itineraries)
- Assist with calendar coordination and scheduling as needed
- Ensure all travel documentation and confirmations are properly organized and accessible
Event & Meeting Coordination
- Assist the Senior Executive Assistant with planning and coordinating internal meetings retreats and events
- Manage logistics including venues catering materials and scheduling
- Support on-site event execution when required
Operational Support
- Liaise with vendors service providers and building management
- Identify opportunities to improve office efficiency and administrative workflows
- Handle confidential information with discretion and professionalism
Growth & Advancement Opportunity
This role is designed as a pathway to an Executive Assistant position. As responsibilities expand the individual may take on:
- Direct executive calendar management
- High-level travel and meeting coordination for senior leadership
- Preparation of executive communications and materials
- Cross-functional coordination on strategic initiatives
- Increased exposure to leadership decision-making and operations
Performance trust and demonstrated capability will directly influence advancement opportunities.
Qualifications & Experience
- 5 years of experience in a receptionist office manager administrative assistant or similar administrative role
- Proven experience managing travel logistics and itineraries
- Strong organizational and time-management skills with exceptional attention to detail
- Excellent written and verbal communication skills
- High level of professionalism reliability and discretion
- Ability to manage multiple priorities and adapt in a fast-paced environment
Technical Skills
- Proficiency with Microsoft Office Suite
- Comfortable managing shared inboxes digital filing systems and calendars
- Experience tracking licenses subscriptions and vendor accounts
Ideal Candidate Traits
- Proactive and self-directed
- Calm under pressure
- Highly organized and process-oriented
- Service-minded with a strong sense of ownership
Polished professional presence
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
