Head of Events and Activations

Responsibilities:

Team Management and Development

• Provide leadership and guidance to the Events and Activations team fostering a collaborative and inclusive work environment that encourages creativity growth and professional development.
• Delegate tasks effectively assigning responsibilities based on team members strengths and expertise and providing constructive feedback and mentorship to support their growth.
• Conduct regular one-on-one meetings to provide feedback support career development and address any team concerns.
• Implement efficient workflows to maximize productivity and meet project timelines effectively overseeing the entire production process from conception to completion.
• Handle administrative responsibilities including the development of standard operating procedures (SOPs) managing leave approvals and participating in the recruitment process through interviews.
• Act as a liaison between the design team and other departments within the agency facilitating cross-functional collaboration and ensuring alignment with overall agency goals and objectives.

Event Management

• Take ownership of all brand events including local launch events tactical activations and seasonal events both online and offline ensuring seamless execution from concept to completion.
• Lead the creative ideation process for events and activations proposing innovative concepts that align with brand objectives and resonate with target audiences.
• Oversee the agencys scope of work ensuring all responsibilities and deliverables are accomplished on time and in full meeting or exceeding client expectations.
• Negotiate prepare and execute event plans and contracts ensuring strict adherence to budgetary and timeline constraints.
• Lead event logistics including vendor coordination venue setup and equipment management.
• Spearhead internal company events and projects providing end-to-end event planning and execution guidance to the Events and Activations Team.

Project Management

• Ensure the efficient allocation of project resources and budgets optimizing project spends to maximize ROI.
• Ensure efficient allocation of resources and budgets across projects optimizing spends to maximize ROI.
• Oversee the tracking of sales revenue expenses and profit margins for each event ensuring accurate reporting of profit and loss per project
• Ensure all responsibilities and deliverables are accomplished on time and in accordance with client expectations
• Collaborate closely with cross-functional teams to develop comprehensive activation plans and drive digital promotion efforts to ensure a seamless event planning process.

Partnership Coordination

• Cultivate and maintain strong strategic relationships with partners and clients ensuring exceptional service successful project outcomes and long-term relationships.
• Manage all partner deliverables and supplier-related communications including managing payment requests securing necessary permits and obtaining documentation like official receipts and invoices to ensure timely processing and fulfillment of all contractual obligations.
• Oversee all aspects of artist management for events including sourcing booking and coordinating hosts performers influencers and other talent to align with event objectives.

• Liaise with artists and their representatives to manage logistics hospitality and any special requirements.
• Collaborate with cross-functional teams to leverage artists influence to boost event visibility and drive audience engagement.

Growth Expansion and Business Development

• Establish plan organize document and grow the Events business both digitally and traditionally for Skyrocket Studios PH Inc. driving revenue growth and market expansion.
• Identify and pursue opportunities for growth within the Events sphere and broader ecosystem exploring new markets services and partnerships
• Forge partnerships within the Events community to enhance business opportunities and foster collaboration that contribute to the agencys success and reputation as a leader in event management.

Pitches and Presentations

• Address complex client expectations by developing tailored event solutions that align with business objectives while maintaining creative excellence.
• Lead strategic event pitches for prospective clients showcasing innovative concepts and activation strategies to meet client needs.
• Prepare and present compelling event strategies and concepts to clients articulating the rationale behind event planning decisions.
• Support the creation of presentation materials and effectively communicate ideas to internal teams and clients.
• Participate in pitch presentations offering strategic insights and recommendations to enhance event activations.

Organization and File Management

• Maintain systematic storage inventory and organization of all Events-Production equipment ensuring availability and readiness for events.
• Maintain systematic storage and organization of client files within designated Google Drive folders including assets documentation briefs and other relevant materials
• Ensure proper permissions are set for all files to maintain confidentiality and data security

Industry Knowledge

• Be knowledgeable on market developments and opportunities around the advertising digital creative technology marketing and consulting industries
• Stay updated on industry trends and best practices related to creative operations and project management
• Participate in training programs and workshops to enhance skills and knowledge in operational processes and tools
• Collaborate with team members to share insights and best practices for continuous improvement

Requirements:

• MUST HAVE a minimum of 5 years of experience in events management with a proven track record of planning and executing large-scale events across various formats AND a background in managing an events team.
• Strong leadership and team management skills with the ability to inspire and motivate a team of creative professionals to achieve excellence.
• Proven track record of effectively liaising with external stakeholders including experience in sourcing negotiating contracts and managing vendor relationships.
• Hands-on experience in efficiently managing resources and budgets to optimize project outcomes

• Proven experience managing multiple projects for well-known brands simultaneously.

• Knowledgeable in digital marketing advertising creative and technology industries is preferred.
• Proficient in Google Suite softwares especially Google Sheets Docs and Slides.
• Highly organized and can utilize digital collaboration tools like Google Drive and ClickUp.
• Exceptional interpersonal pitch verbal and written communication skills.
• Keen eye for detail and commitment to meeting deadlines.
• Open to constructive feedback and dedicated to enhancing customer satisfaction.
• Collaborative mindset with a proactive approach and initiative.