Facilities Coordinator Soft Services

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Job Description

We are seeking a highly motivated individual for the role of Facilities Coordinator - Soft Services within our Facilities & Engineering department.

As a Coordinator overseeing Facilities Soft Services you will play a crucial role in managing outsourced soft services for our clients encompassing gowning cleaning food & drinks security hospitality transportation waste and possible other future (GMP related) soft services. Your primary objective is to ensure the efficient and timely delivery of these services within budget while complying with all relevant regulations and standards.

Your responsibilities

Contract Management

• Oversee contracts with service providers and vendors.

• Monitor contract performance to ensure compliance with agreed-upon terms service level agreements and KPIs.

• In collaboration with Sourcing & Procurement department holds Performance meetings and QBRs with service providers.

• Provides guidance to resolve day-to-day facilities services issues when needed.

Budget Management

• Develop and manage budgets for soft services emphasizing cost-effectiveness.

• Control and optimize expenditures to meet financial targets.

• Reviews updates & initiates yearly Work Orders and related SLAs in collaboration with Sourcing & Procurement and Legal department.

• Handles Change Order activities for any adjustments made to the services during contract year.

• Handles Purchase Order requests and invoices.

Vendor Selection and Oversight

• Collaborate with Sourcing & Procurement to identify evaluate and select vendors and contractors for soft services.

• Continuously assess vendor performance and address any issues and / or risks.

• Establish and maintains clear communication and trusted relationship with service providers (partnership).

Quality

• Serve as the subject matter expert during audits.

• Manage change controls deviations CAPAs SCARs for GMP-related services.

• Implement and uphold quality control measures for high-quality service delivery.

• Set and monitor key performance indicators (KPIs) for service providers.

• Establish / reviews / updates SOPs and other quality-controlled documents required for service providers to deliver GMP-related facilities services.

Compliance and Safety

• Ensure all soft services comply with relevant regulations and safety standards.

• Stay updated on industry regulations and best practices.

Client Relationship Management

• Act as the main point of contact for internal clients regarding soft services needs.

• Build and maintain strong client relationships addressing their needs and concerns.

Team Leadership

• Manage and lead a team of outsourced service professionals ensuring productivity and development.

• Manages demand from internal stakeholders (e.g. other departments or group functions) relating to area of specialization.

• Facilitates discussions projects or improvement efforts for Facilities services with internal stakeholders and service providers.

Reporting and Documentation

• Generate regular reports on soft service performance and contract compliance.

• Maintain comprehensive documentation for audits and records.

• Provides input reviews & approves Operating Manuals for non-GMP related services.

• Conducts periodic Facilities Services Survey

Your profile

Qualifications

• Bachelors degree in a related field - (Eg. Facility Management Business Engineering).

Experience

• Proven experience in contract management and facility soft services (minimum 3 years).

• Strong knowledge of facility and operational services.

• Exceptional communication skills.

• Budget management and financial acumen.

• Knowledge of relevant regulations and safety standards.

• Leadership and team management skills.

• Strong problem-solving and decision-making abilities.

• Thorough with attention to detail

• Proficiency in using relevant software and tools.

Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune systems ability to recognize and kill tumors. Kite is based in Santa Monica CA. For more information on Kite please visit . Sign up to follow @KitePharma on Twitter at Employment Opportunity (EEO)

It is the policy of Gilead Sciences Inc. and its subsidiaries and affiliates (collectively Gilead or the Company) to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law all employment actions relating to issues such as compensation benefits transfers layoffs returns from layoffs company-sponsored training education assistance social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds which may include an individuals gender race color national origin ancestry religion creed physical or mental disability marital status sexual orientation medical condition veteran status and age unless such protection is prohibited by federal state municipal provincial local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Kite Pharma Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.