Grants & Contract ManagerSpecialist

Job Description

UWs Department of Surgery has an exciting opportunity for a Grants and Contract Manager/Specialist which is part of UW School of Medicines Department of Surgery.

The Grants and Contract Manager/Specialist manages post-award administration of a portfolio of grant and contact projects and management of budgets and financial aspects of the grants.

As an integral member of the team the Grants Manager collaborates/works with faculty and staff to provide Post Award Administration (75%) Administrations (15%) AND Pre-Award Administration (10%).

The successful candidate will be skilled at having a thorough understanding of grant management in accordance with all applicable rules and regulations and be able to effectively communicate with principal investigators (PIs) program managers finance staff and sponsors.

Our Mission and How This Position Contributes to the Department of Surgery and the University:

Research is a critical part of the Universitys mission. With over $500 million in research funding in the School of Medicine alone it is important that each area of the SoM not only do the research work but that research is carefully administered. The Department of Surgery conducts research in all areas/disciplines of the department. The departments research has produced game-changing research including clinical trials on heart in a box as well as whether appendicitis can be successfully treated with medication rather than surgery.

The Grants Manager is responsible for the post-award financial management of awards received and proposals submitted by the divisions of Cardiothoracic Surgery Plastic Surgery Vascular Surgery and Transplant Surgery in the Department of Surgery. The Grants Manager will work as part of the Department of Surgerys centralized grant administration team to ensure compliance with all aspects of grant management. This position reports to the Assistant Director of Finance and Research Administration.

The Department of Surgery is among the largest clinical departments within the School of Medicine and its strategic and financial impact on UW Medicine are disproportionately greater than the size of the department. The department has grown substantially over the last 3-4 years by about 25% -- and we continue to appropriately but rapidly add faculty programs and staff. As of January 2025 the department composition is 151 paid professorial track academic faculty located at all the UW clinical sites; 161 clinical faculty located throughout the community and WWAMI region; Four (4) ACGME residency programs (General Surgery Plastic Surgery Cardiothoracic Surgery and Vascular Surgery) with 107 residents in these four programs. 20 ACGME and research fellowships; 150 administrative and research staff and has approximately a $100 million annual department operating budget. More information about the Department of Surgery can be found at staff in the Department of Surgery are asked to demonstrate and develop the following core competencies:

• Quality Focus: strives to deliver the best possible service and results and continuously seeks opportunities for improvement.
• Key attributes: accuracy customer service continuous improvement problem solving and self-development
• Planning & Organization: completes work in a timely efficient and resourceful manner
• Key attributes: priority setting efficiency resourcefulness adaptability and flexibility organizational awareness and initiative
• Teamwork & Relationship Building: builds and fosters positive working relationships with others to achieve shared objectives.
• Key attributes: collaboration communication emotional intelligence recognition and accountability and integrity
• Equity Diversity and Inclusion:values and honors diverse experiences and perspectives strives to create welcoming and respectful work environments including dismantling structures of oppression promotes and contributes to a culture of access opportunity and justice.
• Key attributes: respect cultural humility inclusiveness advocacy and commitment

Job Minimum Requirements:

• Bachelors degree in business finance healthcare administration accounting or other similar.
• Minimum 3 years of experience in finance accounting or research administration.
• Must demonstrate excellent written and oral communication skills.
• Proficiency in MS Office (Word Excel and Outlook).
• Demonstrated ability to work with faculty and senior staff on major projects with minimal supervision.
• Demonstrated ability to be well-organized accurate detail oriented customer service oriented a team-player flexible and resourceful

Desired Qualifications:

• 3 -4 years experience academic research administration
• Prior experience with UW systems and databases specifically SAGE Workday and MyFD as well as eRA Commons

Conditions of Employment:

• 100% remote work

Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements such as a license/certification/registration.

We hope you will apply and please learn more about our department values and core competencies at Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.