Program Project Coordinator Cataloger

This announcement will remain active until a sufficient number of applications has been received and may close at any time.

***** This is not a remote position*****

This position plays a vital role in maintaining data integrity within the Countys PeopleSoft procurement system ensuring that catalog items and are accurate accessible and compliant with County purchasing policies and procedures.

The Program Project Coordinators key responsibilities include:

Serves as the lead catalog administrator for the creation modification and renewal of PeopleSoft catalog item.

Review and process catalog request from County Agencies; verify pricing descriptions commodity codes and vendor data for compliance and accuracy.

Monitor contract renewals and expirations coordinating timely updates with internal stakeholders.

Participate in the final payment review process; ensuring all documentation are complete prior to payment release.

Provide user support for catalog- related inquiries resolving technical or procedural issues.

Develop and deliver on-the job training sessions for new Business Operations Resource Section -Cataloging hires.

Conduct periodic data reviews to identify discrepancies or inactive contracts requiring closure or renewals.

Track and report on section contract activities to ensure timely action and compliance with procurement guidelines

Performs related work as required.

General Description:
Manages and coordinates with considerable independence all activities of a particular program/project within a section or agency.
Works under general supervision independently developing work methods and sequences.

Minimum Education and Experience Requirements:
Requires a Bachelors degree from an accredited college or university with major coursework in business public administration or closely related field.

(One year of relevant experience may be substituted for each year of required education.)

Requires two (2) years experience in a staff or administrative capacity managing special projects programs or business operations appropriate to the area of assignment or closely related experience.

Preferences:

• Masters Degree business or public administration (or closely related field)
• 1 yr experience using PeopleSoft or related ERP programs.
• 1 yr Contract Management (Cataloging Process) or Contract Administration functions

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Coordinates and manages all aspects of a large program or project within an agency.

Plans develops authorizes implements supervises and evaluates programs/projects activities and services; facilitates inclusion prepares reports and analyzes and interprets data.

Develops policies procedures and guidelines related to programs/projects and services.

Promotes and assesses agency programs and services; cooperatively plans and implements programs and community-wide special events.

Implements funding opportunities including advertising and marketing and researches potential grant opportunities; develops grant proposals to secure funding from federal state local and/or private sources; oversees the coordination preparation and submission of grants to ensure compliance with established Broward County policies and procedures; manages and tracks grant budgets.

Develops personnel cap based on recommended budget for approval by the Board; implements all position additions deletions changes reorganizations and transfers approved in the adopted budget.

Reviews position changes and transfers requested by other County agencies prior to implementing change to ensure compliance with adopted personnel cap; incorporates changes to the cap approved by the Board throughout the year.

May perform quality control checks on operating and budget documents to ensure accuracy creates and modifies PowerPoint presentations for agency communication creates core budget development support documents.

Monitors and supervises maintenance of project records and documentation.

Acts as administrative liaison among various County operational and administrative functions related to assigned programs and projects.

Conducts special studies in conjunction with a project analyzes data and makes recommendations based upon studies.

Creates and maintains performance/production reports (spreadsheets). This includes monthly productivity reports which provide monthly statistics for transactions processed and revenue generated.

Communicates key procedural changes to staff and management.

Performs related work as assigned.

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposure to traffic; moving machinery.

Competencies

• Decision Quality

• Plans and Aligns

• Optimizes Work Processes

• Communicates Effectively

• Situational Adaptability

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty integrity and authenticity.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.