Project Accounting Team Lead

Thornton Tomasetti applies engineering and scientific principles to solve the worlds challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide our mission is to bring our clients ideas to life and in the process lay the groundwork for a better more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

The Role

The Billing Team Lead serves as a key liaison between billing staff project managers and leadership. This role ensures the accuracy timeliness and consistency of billing operations while providing guidance and oversight to billers. The Team Lead is responsible for managing complex billing workflows resolving discrepancies and driving process improvements to support the financial health of projects. This position also plays a proactive role in supporting supervisors maintaining team focus and managing billing cycles.

Responsibilities

Project & Billing Oversight

• Set up new projects and monitor the status of existing projects in the accounting system and oversee the project close-out process for completed projects

• Review and approve high-volume monthly client invoices for accuracy and compliance with contract terms and corporate guidelines.

• Support Concierge Billing processes and ensure high-touch service delivery.

• Assist with backlog reporting and Office Earnings Reports for revenue recognition.

• Participate in the cycle clean-up process to ensure billing accuracy and completeness.

Team Leadership & Support

• Provide guidance and mentorship to billing staff assisting with complex billing issues and account reconciliations.

• Act as the first point of contact for escalated billing inquiries and discrepancies.

• Collaborate with the Supervisor to help address team needs and priorities.

• Coordinate workload distribution and ensure billing deadlines are consistently met.

Process Improvement & Compliance

• Identify inefficiencies in billing workflows and recommend improvements.

• Ensures billing practices comply with company policies and financial regulations.

• Supports the supervisor in implementing new procedures and training plans.

Communication & Collaboration

• Communicate professionally with project managers clients and internal teams to resolve issues and provide timely updates.

• Assist the collections team in following up with internal and external clients on outstanding invoices.

• Support the accounting department with audits and special projects including government agency billing and compliance.

Requirements

• 410 years of billing experience preferably in engineering architecture or construction industries.

• Associate or bachelors degree in accounting finance or a related field.

• Familiarity with government billing and audits preferred (e.g. WAWF DCAA PANYNJ FAR GSA).

• Proficiency in Microsoft Excel and experience with Dynamics or similar accounting software.

• Proven ability to lead motivate and support a billing team in a fast-paced environment.

• Demonstrated ability to identify discrepancies and resolve errors with precision

Benefits

Depending on your employment status benefits may include:

• Medical Dental Vision Life AD&D Disability and other voluntary benefits

• Flexible Spending Accounts for Medical & Childcare

• Paid Time Off Family Leave for New Parents Volunteer Time

• Tuition Reimbursement

• Commuter Transit (where available)

• 401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments

• Fitness Reimbursement

• And other various wellness diversity/inclusion and employee resource programs and initiatives

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age ancestry color gender (including pregnancy childbirth or related medical conditions) gender identity or expression genetic information marital status medical condition mental or physical disability national origin protected family care or medical leave status race religion (including beliefs and practices or the absence thereof) sexual orientation military or veteran status or any other characteristic protected by federal state or local laws.

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