Operation Executive Saudi National

The Operations Executive is charged with supporting the Operations Manager(s) on the operational delivery of their allocated events.

You will be a highly organised self-motivated and efficient individual with the ability to work under your own initiative to meet deadlines and targets as well as working towards operational process synergy across a variety of EMEA event verticals simultaneously.

OPERATIONAL DUTIES

• Delivery of various tasks as allocated by the Operations Manager in support of running various sized exhibitions across EMEA.
• Create and maintain show specific project plans in the agreed format for review & sign off by individual Operations Managers on an event by event basis
• Create and issue POs upon request and update budget & invoice trackers accordingly
• Managing and maintaining floor plans and exhibitor queries relating to them as required.
• Creating maintaining and delivery of required schedules such as: catering electrics furniture signage rigging temporary staff requirements etc.
• Design and production of simpler system built feature areas where required.
• Delivery of all operational sponsorship deliverables contracts and specials in co-operation with the sales team where appropriate
• Coordinate and manage temporary staff both onsite & pre show by producing show specific briefs and giving onsite inductions.
• Day to day liaison with internal Event teams venues contractors suppliers and exhibitors
• Work alongside other Team members to compile post event reports and analysis through collation and recording of requested data.
• Manage all pre-show packing research and ordering of equipment and services such as radios stationary wristbands PPE as well as onsite welfare for the show teams & official contractors
• Under the guidance of senior team members produce onsite documentation including staff briefings exhibitor lists floor plans welcome packs staff handbooks Inc. safety information etc.
• Assist various teams such as Customer Service or clients directly with answering of operational exhibitor queries where applicable General team support & additional areas of responsibility
• Attendance at any required meetings at the request of the Operations Manager minute & action taking for distribution
• Arrange travel and accommodation bookings when requested in line with set Operations budget.
• Ensuring you are working within the companys H&S Security & Sustainability guidelines at all times
• Assisting with the implementation of internal and external Service Level Agreements.
• Perform any other duties commensurate with the grade and level of responsibility when requested by senior members of the Operations team

Qualifications :

• This role is only for a Saudi National. 
• A minimum of two years experience at Operations Executive level.
• Admin skills: Microsoft Office such as Excel (V Lockup connecting sheets to another & create a summary) basic Powerpoint skills. uploading archiving and updating docs and policies. 
•  Working knowledge of industry venues and current appointed contractors
• Able to demonstrate a proactive approach and take initiative anticipating needs
•  Strong time management and organisational skills; can work to tight deadlines able to prioritise and manage several different tasks at the same time
• Demonstrated ability to work independently to meet deadlines consistently and operate within budgetary targets
•  Excellent interpersonal oral and written skills in English with additional languages highly beneficial

Additional Information :

Core Benefits:  

• Medical Insurance for individual and family
• Annual leave 25 days
• Remote working on Sundays
• Working anywhere 1 month every year
• School fees contribution 40000 SAR per child per year (up to a max of three children)
• Wellbeing Benefits
• Residency visa including yearly dependent fees
• Individual annual flight allowance for ex-pats

Local Relocation Package*:  

• Paid flight to Riyadh individual and family
• 30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5000
• Up to SAR 2500 reimbursement of shipping goods/excess baggage costs

*If eligible  

We work hard to make sure life at Tahaluf is rewarding supportive and enjoyable for everyone. Were not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up join in and help make things happen. We dont just accept difference we celebrate it.  We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit.  We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes please let us know. 

Remote Work :

No

Employment Type :

Full-time