Project Administrator & Systems Coordinator (WM)

Manila - Philippines

Monthly Salary: PHP 54000 - 54000

Posted on: 21 hours ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Job Title: Project Administrator & Systems Coordinator

Work Schedule: Monday to Friday 9:00am to 6:00pm Sydney Time with 1 hour unpaid break.

Join a forward-thinking sustainable construction company as their Project Administrator & Systems Coordinator. Youll be at the heart of operations ensuring smooth project workflows while supporting the implementation of new systems and processes. This role offers the opportunity to make a significant impact by streamlining operations for a company that specializes in energy-efficient building practices with their unique shade of green approach. If you thrive in a dynamic environment where your organizational skills directly contribute to business growth and sustainability goals this position is perfect for you.

Responsibilities

Manage project administration and document flow ensuring all documentation moves through workflow stages properly
Match and allocate invoices to appropriate job codes and budget lines in WunderBuild including handling split invoices across multiple projects
Track job profitability by reconciling invoices against budgets and purchase orders
Triage and manage email communications drafting responses and ensuring timely follow-ups
Support client and team communication acting as a liaison between stakeholders
Document all processes and create/maintain standard operating procedures (SOPs)
Assist with implementation of new systems including the transition from Dropbox to Office 365 and manual sheets to WunderBuild
Perform daily weekly and monthly checks and balances to ensure nothing is missed
Support the operational restructuring by taking on administrative tasks that allow leadership to focus on client relationships and business development

Scopes

Handle all project administration documentation from pre-construction through to completion
Manage communication flow between the company clients and subcontractors
Support 10-15 construction projects simultaneously
Process and allocate invoices within 24 hours of receipt
Maintain accurate and up-to-date documentation across all systems
Contribute to the development and implementation of new operational processes
Support the company during a key transition period while a team member is away for 3-4 months

Requirements

Strong organizational skills with attention to detail
Experience with project management or administrative support
Proficiency with Microsoft Office 365 suite
Ability to learn new software systems quickly (WunderBuild experience a plus)
Excellent written and verbal communication skills
Problem-solving mindset with initiative to improve processes
Understanding of basic accounting principles for invoice matching and budget tracking
Ability to work independently while following established processes
Experience with or willingness to learn construction industry terminology

Independent Contractor Perks

HMO Coverage for eligible locations
Permanent work from home
Immediate hiring

ZR30217JOB

This is a remote position.Job Title: Project Administrator & Systems CoordinatorWork Schedule: Monday to Friday 9:00am to 6:00pm Sydney Time with 1 hour unpaid break. Join a forward-thinking sustainable construction company as their Project Administrator & Systems Coordinator. Youll be at the h...