Event Operations Coordinator

This role is based in our 300 South Riverside Plaza Chicago office

The Event Operations Coordinator will be responsible for the management of all exhibitors for the National Restaurant Association Show which is the largest annual gathering of foodservice professionals in the Western Hemisphere. The Coordinator will be an integral part of our Show Planning Team and ideally be detail-oriented excel at multi-tasking provide excellent customer service and be a quick learner of computer-based programs. This individual should demonstrate a commitment to accuracy and thrive in a team environment.
 

Event Preparation & Execution:

• Manages all updates changes and configurations to the exhibitor floor plan and participates in the floor plan review. Requests updated utility port floor plans from Freeman. Confirms they correctly match our floorplan and submits for updating in Booth 101 and FAQs on website.
• Sends Freeman monthly exhibitor lists.
• Tracks exhibitor priority points including the history of the National Restaurant Association Show and organizes exhibitor space selection criteria
• Assists with the production and maintenance of onsite exhibitor planning information
• Coordinates onsite exhibitor space selection communications
• Correlates invitations and database management for specialty booth programs including colleges shares NASDA POP
• Travels to the National Restaurant Association Show as a vital onsite team member to assist with logistics and exhibitor support.

Exhibitor Support:

• Responds to exhibitor inquiries via phone and email while providing positive customer experiences to the exhibitors and internal customers.
• Acts as first contact for sales exhibitor related questions.
• Assists with office hours call campaigns and webinars for exhibitor education as needed.
• Handles E354 and FHC confirmations and questions.
• Manages out of date signature follow-up
• Processes exhibitor payments by generating and dispersing invoices/statements and assisting with collections when applicable
• Follows up on over payments either push to apply to package/sponsorship or refund. Remaining over payments at close of Show are transferred to new Show or refunded if not renewed.
• Manages and serves as the primary administrator of the exhibitor database. This includes being the lead for MYS Zendesk tickets running the weekly meeting and keeping MYS personnel on time with goal of 2-week turnaround time for tickets.
• Manages Exhibitor Dashboard setup and updates including Service Kit tiles and forms.
• Works with Registration Manager to review and prepare exhibitor badge registration list rental and lead retrieval.
• Creates and sends exhibitor confirmation documents
• Takes ownership of the Service Kit. This will include updating dates links and colors as well as reading through the entire kit (PDFs website FOL etc.) asking questions on items they dont know as well as making suggestions and recommendations on items that they feel needs clarification to exhibitors especially for first-time exhibitors.
• Coordinates with Marketing to update website for service kit launch for publishing.
• Manages Alcohol exhibitor review approval and all communications. Acts as liaison with Savor for approved alcohol exhibitors and sampling and F&B sampling exhibitors.
• Works with the Exhibitor Services team members to learn OSSS and MYS new show processes. Helps check items for errors and takes on tasks as possible.

Departmental Support:

• Quality checks of application/account information reports custom fields and details planner messages and usage past due report for balance transfers plumbing access
• Tracks and processes exhibit cancellations approvals and website link applications while organizing data trends to provide information/feedback to the sales team
• Supplies GDPR no lists for Marketing dept. request emails
• Processes specialty requests for Restaurant Show (i.e. F&B sampling forms export interest etc.)
• Be a productive member of the Exhibitions team working to accomplish departmental and team goals
• Support internal team members and departments following the mission and values while promoting Informa Connect culture.
• Assists department managers with special projects as needed including KI.
• Enthusiastically take on additional relevant tasks to ensure the success of the National Restaurant Association Show

Qualifications :

Essential Training/Certifications:    

• 1-3 years of experience in customer service events hospitality or a trade show environment preferred or relevant internship experience

Essential Skills/Knowledge:

• Strong writing reading and math skills
• Strong verbal and written communication skills
• Computer proficiency (Excellent knowledge of Excel Word Outlook and PowerPoint applications)
• Ability to learn other computer software programs and enter and maintain accurate data/information
• Basic trade show knowledge
• Basic knowledge of office equipment such as scanner and telephone
• Ability to maintain the confidentiality of work records
• Strong organizational and time management skills
• Creative problem-solving skills
• Strong interpersonal skills
• Ability to work as part of the Exhibitions Team and to work independently
• Strong analytical and critical thinking skills
• General understanding of the restaurant industry/business environment

Additional Information :

We believe that great things happen when people connect face-to-face. Thats why we work in-person with each other or with customers and partners three days a week or more. When youre not spending time together in one of our offices or other workplaces like at an Informa event you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding supportive and enjoyable for everyone. Heres some of what you can expect when you join us. But dont just take our word for it see what our colleagues have to say at

Our benefits include:

• Great community: a welcoming culture with in-person and online social events our fantastic Walk the World charity day and active colleague groups and networks promoting a positive supportive and collaborative work environment
• Broader impact: take up to four days per year to volunteer with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When its time for the next step we encourage and support internal job moves
• Time out: 15 days PTO rising to 20 after three years and 25 after six years plus 10 national holidays a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
• Competitive benefits including a 401k match health vision and dental insurance parental leave and an ESPP offering company shares at a minimum 15% discount
• Strong wellbeing support through EAP assistance mental health first aiders free access to a wellness app and more
• Recognition for great work with global awards and kudos programs
• As an international company the chance to collaborate with teams around the world

The salary range for this role is $50000 - $55000 based on experience. 

This posting will automatically expire on February 7th 2026

Were not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up join in and help make things happen. If it sounds like a match and you have most although not all of the skills and experience listed we welcome your application.

If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and or in the advertised position please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa youll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses including all of those protected by law. Ask us or see our website for full information.

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Remote Work :

No

Employment Type :

Full-time