Administrative Supervisor

The General Counsels Office (GCO) in the New York County District Attorneys Office (DANY) has an immediate opening for a Administrative Supervisor. The GCO advises DANY staff on a variety of civil and criminal issues and manages a docket of civil criminal and administrative actions including among other matters Freedom of Information Law (FOIL) requests subpoenas related to outside civil litigation and post-conviction psychiatric this position the Administrative Supervisor will supervise the professional staff of the GCO including paralegals investigative analysts and other professional staff and will also support attorneys in the GCO with civil discovery proceedings document review and other tasks.


Responsibilities include but are not limited to:

-Supervise professional staff in overall workstreams and especially in all workstreams requiring document production including but not limited to FOIL requests inter-agency records requests responding to subpoenas and/or civil discovery demands.
-Supervise and administer the GCOs online OpenRecords platform for incoming FOIL requests.
-Handle individual FOIL requests and document productions both independently and with GCO attorneys.
-Assist in hiring of professional staff candidates.
-Maintain the GCOs databases and case tracking systems and supervise entry of data by professional staff.
-Serve as the primary point of contact for incoming inquiries or records requests received by the GCO via mail or email.
-Conduct preliminary research into the status of criminal cases for which the GCO has received a FOIL request subpoena or other requests for records.
-Gather and maintain case files needed to respond to document requests including coordinating with the DANY Records Department and tracking delivery and receipt of requested cases.
-Answer GCO line as needed and assist callers with inquiries.
-Provide administrative supervision and perform analytical and other administrative duties as assigned.


In addition to the Minimum Qualification Requirements all candidates must possess the following:

-Bachelors degree from an accredited college and two (2) years of administrative or relevant experience.


Preferred Requirements/Skills:

-Five years paralegal or criminal justice experience.
-Familiarity with the office and New York courts a plus.
-Experience with large-scale document or records production.
-Proficiency in e-discovery programs.
-Leadership skills.
-Proficiency in Microsoft Office PowerPoint Excel Lexis/Nexis and/or Westlaw.
-Ability to multitask and work both in a team-oriented environment and independently as required.
-Superior organizational time management and communication skills.
-Strong attention to detail self-motivator and able to manage multiple assignments.
-Ability to interact professionally with all levels of staff court representatives and members of the public.
-Proficiency in working with electronic documents videos and other electronic items especially in high volumes and/or willingness and ability to learn.


Hours/Shift:

-Monday through Friday 9 am to 5 pm.


How To Apply:

-Apply with a Cover Letter Writing Sample & Resume.


Additional Information:

-Current office employees: To be eligible for a transfer or promotion staff must have already served at least 1 year in their current position and be in good addition must meet the minimum qualifications of the position.
-Looking for candidates that could commit to two (2) years to the hiring unit.
-Authorization to work in the United States is required for this position.

COMMUNITY ASSOCIATE - 56057

Qualifications :

Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time