Assistant Dean, DAE, Faculty of Science

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AsAssistant Dean Development & Alumni Engagement Faculty of Science you will be responsible for creating and operationalizing fundraising strategies to ensure that the Facultys strategic objectives are met. While spearheading a multi-year campaign in support of the Faculty of Science you will manage a development and alumni engagement program of $13M with an overall $27M annual Faculty goal. You will be responsible for moving leadership gift account strategies forward where a high degree of senior administration involvement is required. You will work in partnership with senior University administration and the Facultys leadership team to facilitate maximum private sector support and build alumni connections as well as provide leadership to a team of career employees.

The incoming Assistant Dean of Development will be responsible forleading the execution of the long-term strategy for Development within UBC Science. The ideal candidate will bring considerable depth of experience in fundraising strategy development and inclusive behavior and practices. Strong interpersonal and relationship building skills discretion and sound judgment are required.

The Assistant Dean will serve as a member of both Development and Alumni Engagement (DAE) as well as UBC Science leadership and be supported by specialized functions and team in the Development office.

At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.

Job Description Summary

Responsible for formulating and leading the execution of the long-term strategy for a significantly complex Development and Alumni Engagement (DAE) program that may include several diverse departments or schools with an overall annual fundraising target of $8 million to $20 million. To formulate and execute short and intermediate term plans; ensuring alignment with the department as well as UBC s overall DAE strategy. To ensure continued growth of DAE programs to maximize operational efficiencies and resource development activity and to cultivate exceptional stakeholder and employee satisfaction.

Organizational Status

Reporting to an Executive Director the Campus Based program there is a joint report to the Dean. This position has primary accountability for Development within a DAE program and as such is responsible for developing strong working relationships with:

-donors alumni outside community group leaders and corporate executives;

-key stakeholders strategic partners and senior University administration such as the University President;

-senior management within DAE as well as other related disciplines (i.e. AVP and VP level);

-the Dean and / or senior management of the faculty or program they are responsible for;

-DAE peers and direct reports; and

-UBC faculty and staff involved in DAE activities.

Work Performed

To develop and operationalize Development strategies for a significantly complex DAE program and to ensure the department as well as UBC meets strategic objectives.

-Develops and implements overall strategies for significantly complex DAE programs (overall $8 million to $20 million).

-Provides fundraising advice; and reporting to senior University administration and faculty;

-Creates complex donor agreements; high value endowments; strategic fundraising advice; and reporting to senior University administration and faculty;

-Moves leadership gift account strategies forward where a high degree of senior administration involvement is required;

-Identification cultivation solicitation stewardship and impact reporting for major single gifts and / or donations of $20 million plus;

-Accountable for overall maintenance of positive public relations and protecting the reputation of the University;

-Manages the achievement of the human financial and operational objectives of the program including:

-developing and implementing a comprehensive plan for identifying cultivating and stewarding major gift prospects and donors as well as for implementing major gift strategies (e.g. strategies range from multi million to $20 million plus gifts);

-identifying cultivating soliciting stewarding and impact reporting for major single gifts and / or donations of $20 million plus;

-managing the most complex and highest value endowments including annual reporting stewardship and working with UBC treasury department;

-coaching and motivating staff and volunteers to achieve program objectives (e.g. fundraising goals);

-understanding and successfully navigating the philanthropic industry (i.e. locally regionally and globally);

-contributing to the DAE s objective to maximize private and public sector support for the University;

-developing and implementing a targeted donor communications recognition and stewardship program; and

-developing proposals for key fundraising initiatives and priority projects as appropriate.

-Formulates the annual operating budgets for the program consistent with UBC s established financial guidelines and business planning process;

-Implements DAE and UBC related processes policies systems and practices within the program that maximize operational efficiencies and competitive advantage;

-Oversees the delivery of alumni activities / objectives that impact the success of the program; and

-Responsible for personally developing and managing a major gifts portfolio in support of funding priorities and meeting fundraising goals.


To lead and manage a team responsible for executing the Development strategy within the program.

-Identifies strategies and key performance goals and acts as an advisor to direct reports (as well as supporting staff and volunteers); works to overcome challenges and barriers and minimize risk;

-Sets performance targets and measures monitors and manages overall performance of the program and direct reports;

-Ensures there is a comprehensive and effective succession management strategy in place for the program; identifies succession role requirements and high potential talent and actively develops key talent;

-Builds the capabilities of the team to enhance ability to achieve financial and operating strategy; hires appropriately leverages the talents of the function and takes corrective action where necessary; and

-Other duties as required within the classification of this position.

Consequence of Error/Judgement

-Position is considered high profile for the department and is a critical point of contact for donors alumni community leaders staff volunteers and strategic partners as well as for UBC senior management executives and key University administration (e.g. University President) as it relates to Development and alumni activities;

-Decisions and recommendations have a direct and significant impact (i.e. fiscally legally as well as reputational) on the success of the Development activities across designated programs as well as the DAE department as a whole and the reputation of the University;

-Work is highly complex and requires industry expertise business acumen and organizational knowledge;

-Work involves non-routine situations where established procedures do not always apply and problem resolution requires making modifications to existing processes approaches or methodologies;

-Incorrect interpretation or communication of University policy and procedures or lack of tact diplomacy or sensitivity when dealing with donors alumni the external community or senior administrators will negatively impact working relationships and may lead to the loss of a donation and / or reputation; and

-For example the position is critical in advising and ensuring proper interpretation and implementation of academic and fiscal policies for fundraising senior administrators and development staff. With responsibility for a program raising an average of $8 million dollars if inappropriate advice incorrect interpretation or improper financial analysis were conveyed to major donors or senior University administrators millions of dollars could be incorrectly administered or unavailable for disbursement. UBC could be in direct violation of CRA guidelines.

-The incumbent participates in decisions concerning the planning organization and utilization of staff staff selection and job performance reviews.

Supervision Received

-Work at this level is performed under general authority and individuals typically achieve results through managers (e.g. Director level) and senior professionals;

-Positions at this level work independently with discretion relating to donor negotiations policy administration and interpretation and administrative responsibilities; and

-Work is reviewed for attainment of objectives and effectiveness of results.

Supervision Given

-Positions at this level have direct responsibility for the performance of 8 to 10 employees including career and senior level employees OR positions have direct responsibility for up to 5 Directors and indirect responsibility for the performance of 20 staff across the department;

-Responsibilities include determining the plans for Development activities based on the department s overall Development objectives; and

-Provides general direction to staff with an emphasis on the execution of plans and delivery of objectives.

Minimum Qualifications

- University degree in a relevant discipline. Minimum of twelve years of related experience of which ten years of experience leading and developing career and professional level employees or the equivalent combination of education and experience.

- Willingness to respect diverse perspectives including perspectives in conflict with ones own

- Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion

Preferred Qualifications

- Experience developing and successfully executing a major gift fundraising program of high complexity preferably in an academic environment;

- Experience liaising and building relationships with donors senior managers and strategic partners (internal and external);

- Advanced interpersonal skills to support the building of strong relationships with diverse groups of people (internally as well as externally);

- Advanced negotiations skills with the ability to influence decisions to achieve objectives while maintaining policy and best practice;

- Diplomatic problem solving and negotiations skills to resolve issues within own area and / or across functional areas;

- Strong understanding of industry best practices as well as practices within other large / complex institutions;

- Has achieved a high level of notoriety within industry for fundraising achievements;

- Advanced conceptual abilities and proven ability to implement high standards;

- Excellent knowledge of UBC procedure and policy;

- Experience managing the performance of direct reports through a performance management process;

- Experience managing multiple projects with multiple deadlines;

- Strong understanding of accounting and budgeting principles; and

- Strong understanding of legislation and regulations as they apply to own area.