Pharmacy Analytics Coordinator-Omnicell Automation, Full-time Day Shift

The Pharmacy Analytics Coordinator reflects the mission vision and values of NM adheres to the organizations Code of Ethics and Corporate Compliance Program and complies with all relevant policies procedures guidelines and all other regulatory and accreditation standards.

Under the direction of the Manager the Pharmacy Analytics Coordinator acts in a lead role on behalf of the Pharmacy Inventory Billing department. has the authority and accountability for facilitating the delivery of quality service for the department inventory and purchasing functions. Coordinates staff to accomplish the daily tasks.  Maintains adequate inventory of pharmaceuticals.  Maintains the computerized drug master files.  Maintains controlled drug stock and all associated record keeping. Reports all discrepancies in the pharmacy storeroom to the Managers and Directors.

Responsibilities:

• Develops implements maintains and coordinates the use of pharmacy inventory management and dispensing automation
• Contributes to the establishment of safe and effective medication use processes
• Supports installation ongoing maintenance and upgrades of various pharmacy automation technologies
• Serves as a resource expert related to pharmacy automation for the pharmacy department and other inter-disciplinary groups
• Troubleshoots automation issues and coordinates with vendor to reach resolution
• Maintains automation product databases and optimizes inventory processed and dispensed through pharmacy automation including controlled substances
• Reconciles non-profiled dispenses and capture charges
• Maintains automation user information and creates access for users pending pharmacist approval
• Serves as the NMH/NMG pharmacy liaison between with the vendor and maintain positive relationship
• Investigates interoperability between electronic health record and pharmacy automation
• Supports pharmacy department shortage mitigation efforts by providing data related to inventory levels on hand
• Coordinates the implementation of new medication products into pharmacy automation
• Researches and proposes new pharmacy automation and dispensing technologies for expansion considerations
• Train and support end users of the pharmacy automation technologies
• Performs controlled substance dispensing audits to ensure compliance with controlled substance dispensing policies and procedures
• Reviews controlled substance related discrepancies in pharmacy automation and work with the Controlled Substance Management team for investigation reporting and resolution
• Develop standard operating procedures regarding the use of pharmacy automation for medication dispensing
• Participates in pharmacy department scheduled inventory
• Coordinates the communication and removal of recalled medication from operations
• Demonstrates proficiency in the use of PeopleSoft Procurement.
• Reviews contracts and pricing agreements.
• Maintains inventory of medications and other designated supplies for use in the department and throughout the hospital.
• Identifies and communicates key issues and trends to manager.
• Functions as the super user of the inventory computer system ensuring that the correct products are selected that inventory levels are correct and prices are accurate. Identifies system problems and works with the systems programmer to resolve issues.
• Develops and maintains relationships with all customers and suppliers.
• Ensures that service standards are maintained and evaluated.
• Participates in planning and maintenance of the pharmacy information systems.
• Provides on-call coverage as needed.
• Actively participates in drug shortage committee.
• Provides information to manager on budget issues especially staffing and cost containment strategies.
• Reconciles statistics and adheres to cost management standards.
• Maintains productivity standards.
• Participates in preparation of major equipment purchase proposals selection and documents for equipment acquisition.
• Participates in facility changes and planning.
• Establishes and executes personal development objectives as part of annual objective setting.
• Coordinates critical situations involving patients staff and visitors and consults with manager for guidance as needed.
• Facilitates effective interdepartmental communication of incidents with appropriate personnel.
• Ensures compliance with hazardous waste collection and disposal.
• Participates in pharmacy department scheduled inventory.
• Develops implements maintains and coordinates the use of pharmacy inventory management and dispensing automation.
• Contributes to opportunities and processes for continuous improvement.

Leadership/Supervisory Responsibilities:

• Assists manager in meeting hospital objectives and goals.
• Assesses and communicates staff development needs to manager.
• Coordinates and manages shift scheduling.
• Anticipates staffing needs and makes necessary arrangements for coverage.
• Organizes and coordinates staff consistent with volume service and financial goals.
• Assumes responsibility for efficient and effective use of time and effort of all staff.
• Creates a positive environment of high morale and motivated staff.
• Orients trains and assists in the evaluation of Pharmacy personnel according to departmental and organizational guidelines.
• Assumes delegated responsibilities in the absence of the manager.

Quality Management Responsibilities:

• Assists in maintaining quality management system that allows for consistent evaluation and improvement of services in relation to institutional requirements.  Documents all significant activities and takes corrective action as necessary.
• Assists in maintaining quality data collection systems that enable monitoring of service levels.
• Maintains knowledge and uses appropriate resources to provide educational technical or information services as needed.
• Facilitates staff understanding of department performance standards.
• Ensures that the environment is clean safe and free from hazards.

Qualifications :

Required:

• Bachelors Degree OR High School Diploma and four years of relevant pharmacy technician experience.
• Illinois Pharmacy Technician License (IDFPR)
• Pharmacy Technician certification CPhT through PTCB or ExCPT through NHA.

Preferred:

• 3 years of experience as Pharmacy Technician
• Pharmacy purchasing and inventory management experience.

Additional Information :

Northwestern Medicine is an equal opportunity employer (disability VETS) and does not discriminate in hiring or employment on the basis of age sex race color religion national origin gender identity veteran status disability sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and at times internal transfers. If you are offered a position with us you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check.  Results are evaluated on a case-by-case basis and we follow all local state and federal laws including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position however all employment decisions will be made by a person. 

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical emotional and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family. 

Remote Work :

No

Employment Type :

Full-time