Events Executive Aviation Week
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Job Summary
This role is based in our 240 Blackfriars Road office.
Are you a proactive and highly organised professional with a passion for delivering exceptional live experiences Join the dynamic Aviation Week events team as an Events Executive and play a pivotal role in delivering a global portfolio of 1015 annual events. From intimate 150-person conferences to major tradeshows attracting over 16000 attendees this is your opportunity to thrive in a fast-paced B2B environment.
As part of our operations team youll be at the heart of delivering seamless high-quality events. Youll coordinate logistics manage stakeholder communications and support the operational delivery from planning through to on-site execution. If youre a confident project manager who takes ownership and is driven by continuous improvement and innovation wed love to hear from you.
What Youll Be Doing:
Exhibitor & Sponsor Management
- Serve as the main point of contact for exhibitors and sponsors ensuring all deliverables materials and guidelines are met on time.
Stakeholder Relations
- Provide exceptional post-contract support to sponsors ensuring a smooth and professional experience from sign-up to event delivery.
Operational Delivery
- Attend and support events on-site acting as a key point of contact for stakeholders.
- Collaborate with venues suppliers and contractors to ensure flawless execution and a positive experience for all involved.
Project Coordination
- Maintain and update essential event documentation including floorplans schedules and administrative records.
Supplier & Venue Research
- Assist the events team in sourcing and evaluating suppliers venues and innovative operational solutions.
Process Improvement
- Analyze current processes and suggest creative ways to enhance efficiency communication and delivery standards.
Cross-Functional Collaboration
- Work closely with marketing sales and content teams to align event operations with broader business objectives.
Additional Responsibilities
- Create and maintain event trackers for assigned projects.
- Oversee and manage the event sales inbox processing contracts efficiently.
- Respond to customer inquiries promptly and professionally.
- Perform additional tasks as required to support the team.
Qualifications :
What Were Looking For
- Experience: At least one year of experience in event exhibition or conference project management ideally in a B2B commercial setting.
- Skills: Strong project management and organizational skills with excellent attention to detail.
- Communication: Exceptional written and verbal communication abilities.
- Multitasking: Confident in managing multiple projects simultaneously and meeting deadlines.
- Tech-Savvy: Proficient in Microsoft Office (Outlook Word Excel); familiarity with event tech tools is a plus.
- Interpersonal Skills: Strong ability to build productive relationships with clients vendors and internal teams.
- Financial Acumen: Experience working with budgets and basic financial tracking.
- Mindset: Positive pragmatic and solution-focused.
- Flexibility: Willingness and ability to travel internationally for event delivery.
Additional Information :
We believe that great things happen when people connect face-to-face. Thats why we work in-person with each other or with customers and partners three days a week or more. When youre not spending time together in one of our offices or other workplaces like at an Informa event you get the flexibility and support to work from home or remotely.
We work hard to make sure Life at Informa is rewarding supportive and enjoyable for everyone. Heres some of what you can expect when you join us. But dont just take our word for it see what our colleagues have to say at
Our benefits include:
- Great community: a welcoming culture with in-person and online social events our fantastic Walk the World charity day and active diversity and inclusion networks
- Broader impact: take up to four days per year to volunteer with charity match funding available too
- Career opportunity: the opportunity to develop your career with bespoke training and learning mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When its time for the next step we encourage and support internal job moves
- Time out: 25 days annual leave rising to 27 days after two years plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
- A flexible range of personal benefits to choose from plus company funded private medical cover
- A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
- Strong wellbeing support through EAP assistance mental health first aiders a healthy living subsidy access to health apps and more
- Recognition for great work with global awards and kudos programmes
- As an international company the chance to collaborate with teams around the world
Were not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up join in and help make things happen. If it sounds like a match and you have most although not all of the skills and experience listed we welcome your application.
If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and or in the advertised position please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa youll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses including all of those protected by law. Ask us or see our website for full information.
See how Informa handles your personal data when you apply for a job here.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Aviation Safety
- Aircraft Maintenance
- Time Management
- Risk Management
- Licensing Documentation
- Organizational Skill
- Cargo Operation Management
- Aviation Training
- Aircraft Operations
- Communication
- Legal & Compliance
- Aircraft Control System
- Aviation Management
- Strategic Thinking Skills
- Problem Solving Skills
About Company
Informa is a leading international events, digital services and academic research group. We're here to champion the specialist. Through hundreds of brands and a range of products and services, we connect businesses and professionals with the knowledge they need to learn more, know m ... View more
