Administrative Assistant, PT Quality China

At Roche you can show up as yourself embraced for the unique qualities you bring. Our culture encourages personal expression open dialogue and genuine connections where you are valued accepted and respected for who you are allowing you to thrive both personally and professionally. This is how we aim to prevent stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche where every voice matters.

The Position

Primary Purpose of Job (Job Summary)

The Administrative Assistant to PT China Quality will provide comprehensive administrative support to the entire Quality organization ensuring efficient operation and effective communication.

This role assists Quality Head China to ensure smooth daily operations.

This role requires strong organizational skills attention to detail and the ability to handle multiple tasks concurrently.

Principle Roles & Responsibilities / Accountabilities

Events and Meetings Coordination

• Organize arrange and coordinate conferences activities workshops team-building events and outings.
• Schedule organize and coordinate internal and external meetings including preparing agendas taking minutes and distributing follow-up actions.
• Assist Quality Leadership Team in planning and executing department events workshops and training sessions.
• Coordinate the corresponding communications and logistics for visitor management.

Administrative Support

• Provide secretarial support to the Quality Head China including managing and coordinating daily schedules calendars appointments business travels presentations financial reimbursements etc.
• Complete daily administrative tasks for the Quality Department such as managing newcomer onboarding document handling financial reimbursements fixed asset inventory online stationery applications and general services.
• Organize and maintain department files records and documentation as required such as current organization charter department presentations etc.
• Support the Quality Department with purchase requests service receipt management and cost control within the IT system.
• Monitor and manage the inventory of office supplies for the Quality Department.
• Place orders and liaise with vendors to ensure timely delivery of required items.

Compliance and Additional Responsibilities

• Fully understand and adhere to company guidelines and policies to ensure all administrative processes comply with company SOPs.

• Support QLT members as needed and contribute to achieving team or project objectives.

• Handle other assignments as deemed appropriate for functions or the company.

Qualification and Experience

Education/Qualifications

• Bachelor degree or above
• Minimum of 3 years of experience in an administrative support role preferably within a quality or regulatory environment

Job Required Competencies

• Proficient in Office software and AI tools (Word Excel PowerPoint etc).

• Excellent verbal and written communication skills with both Chinese and English.

• Knowledge of quality or regulatory aspects is a plus.

• Strong organizational and multitasking abilities.

• Detail-oriented with a high degree of accuracy.

• Ability to maintain confidentiality and handle sensitive information discreetly.

• Proactive and self-motivated with a strong sense of accountability.

• Adaptable and flexible in a fast-paced environment.
• Team-oriented with excellent interpersonal skills.

• Ability to work independently and prioritize tasks effectively.

Who we are

A healthier future drives us to innovate. Together more than 100000 employees across the globe are dedicated to advance science ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities foster creativity and keep our ambitions high so we can deliver life-changing healthcare solutions that make a global impact.

Lets build a healthier future together.

Roche is an Equal Opportunity Employer.