Administrative Assistant, Equities, Global Banking and Markets Toronto

Requisition ID: 246271

Join a purpose driven winning team committed to results in an inclusive and high-performing culture.

Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America operating globally for over 100 years. Scotiabanks strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world.

Global Banking & Markets provides a full range of investment banking credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing mergers & acquisitions corporate banking institutional equity sales trading and research fixed income products derivatives energy foreign exchange and precious & metals. We also cross-sell the full range of wholesale products and services offered by the Scotiabank Group.

Be part of an innovative Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries! We work together to drive ambition for every future!

Purpose

The Equity Assistant works closely with the Equity Administrator to ensure the efficiency of day-to-day operations for the Global Equity Derivatives business. As the Equity Assistant you will be responsible for ensuring a high level of service is provided for both internal and external clients. You will also be responsible for escalating issues as needed to management and have the opportunity to support the training and supervision of interns.

What Youll Do:

• Support for the Global Equity Derivatives team
• Entry of invoices in PRC payment system including troubleshooting on payments vendor inquiries and reconciliation. Key liaison with GBM Finance.
• Key role in Salesforce data management and client interaction recording
• Key contributor for corporate access activities RSVPs schedules logistics.
• Active user of Tier1 CRM and global calendar
• Research distribution liaison with research client services team
• General spreadsheet maintenance
• Filing scanning binding preparation of marketing packages as directed
• Interest in learning about and assisting with all aspects of equity client-related activities
• Setting up ad hoc conference calls and provides client-meeting concierge services as needed
• Act on requests for all client-related requests from management colleagues vendors in consultation with manager
• Day-to-day interaction with internal colleagues and external vendors (including internal room bookings reservations deliveries etc.)
• Maintain documentation of procedures
• Identify issues escalate as required.

What Youll Bring:

• Excellent customer service
• Experience working in an administrative capacity supporting multiple team members
• Strong written and verbal communications and a high level of professionalism is required
• Ability to multitask in a fast paced environment
• Positive attitude and problem-solving mindset
• Ability to work non-standard hours

Work Arrangement:

This position is currently a Hybrid role with the expectation that you will work 3-4 days a week in the office. Please note that this is subject to change based on the needs of the business.

#LI-Hybrid

Interested

If your experience is closely related but doesnt align perfectly with every qualification we do encourage you to apply - you might be the right candidate for this or other roles at Scotiabank!

At Scotiabank every employee is empowered to reach their fullest potential respected for who they are and embraced for their differences. Thats why we work to grow and diversify talent and engage employees in a performance-oriented culture.

Whats in it for you

Scotiabank wants you to be able to bring your best self to work and life every day. With a focus on holistic well-being our many flexible benefit programs are designed to help support your unique family financial physical mental and social health needs.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: for every future we help our customers their families and their communities achieve success through a broad range of advice products and services including personal and commercial banking wealth management and private banking corporate and investment banking and capital markets.

At Scotiabank we value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including but not limited to an accessible interview site alternate format documents ASL Interpreter or Assistive Technology) during the recruitment and selection process please let our Recruitment team know. If you require technical assistance please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however only those candidates who are selected for an interview will be contacted.