Executive Administration Officer
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Position Objective:
The Executive Administration Officer is tasked with assisting and supporting the Head of Secondary School and the Secondary Leadership Team (SLT). Exceptional service and integrity are crucial to this role due to the high sensitivity of information they manage. As the first level of support to the management of the Secondary School the ability to establish and maintain priorities is essential.
Requirements:
Head of Secondary and Secondary Leadership Team support
o Administration relating to the Secondary School
o Administrative support in creation of presentations reports and ideas
o Diary Management and email management
o Minute SLT meetings and distribute documents as required
o Assist with management and overseeing internal and external events PDs and workshops
o Proactively manage the whole school calendar keeping SLT informed of key events and deadlines to ensure smooth
o coordination and preparation
o Liaise with school staff parents external partners clients and suppliers in relation to projects
o General support
HR Support
o Interview preparation for Secondary school candidates including scheduling file collation and reference check gathering and communication with staff and potential candidates
o Creation and update of Job descriptions and Resource Requisition Forms with staff movement
o Work with Human Resources to provide all necessary documentation for the onboarding process
Administration
o Facilitate the management and delegation of tasks with Secondary Administration team as needed
o Maintenance of teacher registration and update
o Cover Secondary Secretary and/or Academic Administrator in their absence
o Preparation of Purchase Requisitions
o Update of Staff details
o Maintenance of Staff Fire Register and reporting location for fire evacuation
o Preparation and update of Secondary students Conditional Enrolment forms and follow up as required
o Any other tasks as assigned by Head of Secondary & SLT
Position Requirements
Ability to deliver outstanding customer service to key stakeholders of the school
Ability to manage high-volume workflow and deadlines
Exceptional interpersonal written and verbal communication skills and sensitivity to cultural needs
Advanced skills in Microsoft Office suite and willingness to learn to use new systems
Ability to represent the schools mission vision and values of the school
Qualifications
Experience
administrative experience in a high-functioning environment
previous experience working in a multicultural environment
Previous experience in an educational environment preferred
Education
Degree qualified preferred
minimum of secondary school completion certification
Working Hours:
8:00 am 5:00 pm Monday to Friday
Required Skills:
Executive Administration Officer
Required Education:
degree / diploma
Company Industry
IT Services and IT Consulting
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
