Administrative Officer
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Job Location:
Whitehorse - Canada
Monthly Salary:
Not Disclosed
Posted on:
4 days ago
Vacancies:
1 Vacancy
Job Summary
The Yukon Human Rights Commission is seeking a dedicated and organized Administrative Officer to join our team. Reporting to the Director of Human Rights the Administrative Officer will provide a wide range of administrative financial and operational services to ensure the smooth day-to-day functioning of the office consistent processes and excellent service to the public.
This role involves reception duties office administration document services basic bookkeeping data entry and analysis and other clerical tasks. Additionally the position includes coordinating telecommunications security contractors and other service providers recommending cost-saving measures and leading operational improvement initiatives.
The Commission is a small and impactful organisation that was created in 1987 to promote equality and diversity through research education and enforcement of theYukonHuman Rights Act(theAct). The Commission is independent from all levels of government. Its process is governed by theActand theYukonHuman Rights Regulations(the Regulations).
Principal Duties and Responsibilities:
Provide reception services to the public staff and stakeholders including secretariat-type work for appointed Commission members.
Assist with scheduling appointments arranging meetings training travel compiling background materials and event coordination.
Word-process format and coordinate the review of documents such as correspondence reports meeting minutes and publications.
Ensure efficient and timely processing of financial transactions.
Provide financial reports and recommendations for process improvements.
Participate in management meetings to provide financial insights and assist in planning.
Maintain an accurate and accessible file management system.
Manage records mailing lists databases and operational manuals.
Additional Accountabilities:
Apply a trauma-informed discrete respectful fair and consistent approach when dealing with the public.
Maintain confidentiality tact and diplomacy in interactions with all stakeholders.
Represent the Commission when working with community organizations government agencies advocacy groups and other stakeholders.
Essential Experience:
1-3 years of experience in administrative roles preferably in a governmental or non-profit organization.
Experience with basic bookkeeping and financial management tasks.
Experience providing front-line customer service handling inquiries and resolving issues.
Experience coordinating meetings events and projects including scheduling logistics and follow-up.
Asset Experience:
Experience leading office operations and providing administrative support to senior management.
Proven experience in handling confidential information and maintaining discretion.
Familiarity with financial reporting and budgeting processes.
Essential Knowledge and Skills:
Strong organizational and multitasking skills.
Excellent written and verbal communication abilities including drafting proofreading and formatting diverse documents.
Proficiency in office software (e.g. Microsoft Office Suite).
Ability to maintain confidentiality and handle sensitive information.
Interpersonal skills and the ability to work effectively with diverse groups.
Ability to perform under time pressure
Understanding of office administration procedures and best practices.
Knowledge of records management and information systems.
Asset Knowledge and Skills:
Basic knowledge of accounting principles and financial transaction processing.
Familiarity with financial software and tools.
Familiarity with database management and basic IT support.
Ability to deal with and de-escalate difficult and conflicted situations.
Knowledge of human rights law in Canada
Education:
A high school diploma or equivalent is required.
Professional certification and/or post-secondary education in a related field is an asset.
Security Clearance Required: Yes
Medical Clearance Required: No
Desired Start Date: February 2026
How to Apply:
Interested candidates should submit their resume by clicking the button below.
In lieu of a cover letter you will be asked to answer some questions about your eligibility interest and knowledge.
If you require an accommodation of any kind our would like additional information please send an email to: .
You must have the legal right to work in Canada. We do not sponsor or nominate foreign workers to immigrate to Yukon.
Application Deadline:
Please submit your application no later than Sunday January 19th 2024 at 11:59pm Yukon time.
Required Experience:
Unclear Seniority
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
