PhD Coordinator (0.8 FTE)

Introduction

Are you a highly organized professional with a passion for academic research and doctoral education Do you have experience supporting PhD candidates and coordinating complex processes within a university setting Then we are looking for you!

As PhD Coordinator you will be responsible for the support and coordination of the doctoral process within the faculty. You will be the first point of contact for PhD candidates supervisors and graduate schools ensuring a smooth progression from appointment to graduation. You will work closely with HR the Graduate School and other internal and external stakeholders.

Job Description

We are seeking a dedicated and proactive PhD Coordinator for our Department of Chemical Engineering & Chemistry (CE&C).

As a PhD coordinator you will serve as the primary point of contact for PhD candidates providing guidance support and resources to facilitate their academic and professional growth. You proactively contact new PhD candidates and provide them with important information about their PhD program. Furthermore you will act like a bridge between supervisors and PhD candidates to ensure proper supervision in line with the vision and strategy of the department and the core values of the TU/e.

You develop and enhance policies and practices that improve the operational environment for PhD candidates focusing on community building and practical support. You organize and manage events that promote academic collaboration networking and social interaction among PhD candidates.

Working closely with the PhD council you will ensure the needs and voices of the PhD community are heard and addressed. At CE&C there are approximately 130 PhD-candidates on payroll.

Tasks:

• Advise PhD candidates and supervisors on regulations procedures and deadlines.
• Identify evaluate and manage implementation of improvement actions/projects for example the reduction of the length of contracts.
• Support recruitment and selection of PhD candidates.
• Initiate and lead multiple projects:
• Organize one standard onboarding programme for PhD candidates for the department where practical information is combined with cultural and social aspects.
• Monitor and support the wellbeing of PhD candidates.
• Conduct three periodic meetings with PhD candidates: at the start of their project after the first year and in the final year during which you also assist with planning towards the thesis defence.
• Monitor progress and identify potential issues and solutions especially when a PhD experiences a dip in the process.
• Organize workshops and peer support sessions.
• Act as a liaison between the faculty Graduate School and central University services.
• Coordinate administrative and organizational processes related to PhD trajectories for example Insuring that PhD candidates have a development plan in Hora Finita (TSP).

The Chemical Engineering and Chemistry (CE&C) department delivers high-quality education and research in chemical engineering and chemistry aiming to tackle complex societal challenges and advance fundamental science and technological innovation.

Currently the department is undergoing a close collaboration with staff a new vision has been developed to guide our future:

• Our higher purpose: Chemistry for a better world
• Our core values: Passion compassion & excellence
• Our bold ambition: To be ranked number 1 in education research and societal impact by 2040
• Our key strengths: Innovation and collaboration at a world-class level

Job Requirements

• A completed Bachelors degree or equivalent (e.g. HBO).
• Experience within a university environment is must.
• Affinity with doctoral education and international students.
• Proactive and solution-oriented mindset.
• Good communication skills and organizational sensitivity.
• You have a well-developed empathic ability and natural composure. Integrity comes naturally to you.
• Accurate proactive and a hands-on mentality.
• Ability to work both independently and collaboratively within a diverse academic community.
• Flexibility and adaptability to manage a variety of tasks and responsibilities effectively.
• Willing to work with and learn to use new tools.
• Excellent verbal and written skills in English proficiency in Dutch is considered a plus.

If you are concerned that you dont meet all the requirements sufficiently but the job does excite you then be sure to respond we would love to look at your profile.

Conditions of Employment

An exciting position within an international yet personal university. You are right in the middle of the students on a green campus within walking distance of the central station. Besides beautiful architecture you will find varied workplaces and excellent sports facilities. We also offer you:

• A temporary contract (1 year) with the possibility of extension.
• A monthly salary of minimum 3.382- to maximum 4.484- for full-time employment depending on your knowledge and experience (scale 8 collective labour agreementfor Dutch Universities).
• In addition to vacation pay a structural end-of-year bonus of 8.3%.
• A favorable arrangement for more holidays or a sabbatical.
• A selection model for additional fringe benefits.
• Working hours in consultation for an optimal work-life balance.
• Scope for your talent with advancement prospects and excellent development opportunities such as mentoring workshops and coaching.
• Partially paid parental leave and reimbursement for commuting expenses working from home and the internet.
• A generous employer contribution to the favorable ABP pension plan.

Here you can discover even more information about our conditions of employment. Build on your career at TU/e!

About us

Eindhoven University of Technology is a leading international university within the Brainport region where scientific curiosity meets a hands-on mindset. We work in an open and collaborative way with high-tech industries to tackle complex societal challenges. Our responsible and respectful approach ensures impact today and in the future. TU/e is home to over 13000 students and more than 7000 staff forming a diverse and vibrant academic community.

Information

Do you recognize yourself in this profile and would you like to have more information about the position please contact the hiring manager:Moodliar Sham Managing Director CE&C .

For questions about the application process or the conditions of employment please contactHR services of CE&C: *.

* Please note: HR services works with a ticket system so you will receive replies via this system.

Are you inspired and would like to know more about working at TU/e Please visit our career page.

Application

If you are interested please use the apply button to send us your CV and letter of application with your motivation and a description of your that you submit all the requested application documents. We give priority to complete applications.

Screening of candidates begins as soon as applications are received and continues until the position is filled. Where applicable internal candidates will be given priority over external candidates where they are equally suitable.
We look forward to your application. You can send us your application up and until January 15th 2026.

Please note

• You can apply online. We will not process applications sent by email and/or post.
• A pre-employment screening (e.g. knowledge security check) can be part of the selection procedure. For more information on the knowledge security check please consult the National Knowledge Security Guidelines.
• Important for non-EU applicants: Please be aware that for this position specific residence permit requirements apply. If you are a non-EU national you may not be eligible to legally work in this role under current Dutch immigration regulations. We strongly advise you to contact our Staff Immigration Team () before applying to check your eligibility and to receive further guidance.
• Please do not contact us for unsolicited services.