Office Coordinator
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Job Location:
New Albany, OH - USA
Hourly Salary:
USD 26 - 28
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
** This position is currently based in Louisville KY. The company and the position will be relocating to New Albany IN in late summer 2026.**
WARE is one of the nations largest and most expansive boiler rental service education and training companies. A family-owned business founded in 1952 WARE has experienced continual growth for over 70 years. The company culture strongly rooted in service growth and generosity sets it apart with these core values serving as the foundation of the companys success.
Were seeking an Office Coordinator to serve as the first point of contact for the organization greeting people with genuine hospitality and supporting day-to-day office needs with a helpful and positive approach. This role supports a well-functioning workplace by providing reception coverage coordinating office supplies supporting meetings and events and maintaining relationships with office vendors. The Office Coordinator also maintains the organizations intranet creates the company quarterly newsletter and contributes to culture-building initiatives that enhance employee engagement and workplace connection.
Responsibilities:
- Answer and direct phone calls professionally and promptly
- Greet visitors and employees and manage front door access
- Maintain a clean organized and professional reception area
- Perform opening and closing office procedures to ensure daily readiness
- Manage incoming and outgoing mail and deliveries
- Order manage and organize snacks office cleaning and printer supplies inventory; restock areas and shared spaces as needed
- Maintain and support the organizations intranet by:
- Setting up employee access
- Coordinating content updates with subject-matter owners and ensuring information remains current
- Assisting in creating simple visuals templates and graphics for postings
- Continually monitoring content for accuracy; repairing broken links and replacing outdated content
- Posting updates and announcements in a timely and accurate manner
- Maintaining pages by updating links contacts and shared resource information
- Formatting and publishing documents forms and policies
- Troubleshooting basic user questions related to navigation and access; escalating issues as needed
- Provide administrative support including copying scanning filing and preparing documents
- Perform data entry and maintain logs spreadsheets and internal trackers
- Prepare documents in keeping with brand standards
- Support departmental meeting requests including catering orders logistics set-up and supplies
- Assist with culture-building events and employee engagement initiatives
- Book travel arrangements as requested
- Assist with general office support requests as needed
- Perform other duties as assigned
Details:
- Full time in-office hourly position (Monday-Friday 8am-5pm) $26-$28/hr
- Paid vacation PTO and holidays
- Health dental vision life and disability insurance
- Christmas bonus
- Opportunity for profit sharing
- 401(k) with company match
- 5 years experience in an office environment in a front desk administrative coordinator or LMS support role
- Excellent customer service mindset and interpersonal/communication abilities
- Strong relationship-building skills
- Proficiency in Microsoft Office and computer/technology savvy
- Ability to manage multiple priorities and maintain a professional presence
- Experience coordinating meetings catering office events and basic office purchasing
- Comfortable learning new platforms and working with digital tools
- Collaborative mindset with ability to communicate and work well with others
- Ability to joyfully pivot and embrace change
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
WARE is an industrial and commercial boiler service provider, offering rental equipment, boiler sales, service and maintenance, and boiler parts.
