Senior Administrative Assistant

Austin, TX - USA

Monthly Salary: Not Disclosed

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

Please Note:To conform with the United States Government Space Technology Export Regulations the applicant must be a U.S. citizen lawful permanent resident of the U.S. conditional resident asylee or refugee (protected individuals as defined by 8 U.S.C. 1324b(a)(3)) or eligible to obtain the required authorizations from the U.S. Department of State.

AtCesiumAstro we are developers and pioneers of out-of-the-box communication systems for satellites UAVs launch vehicles and other space and airborne platforms. We take pride in our dynamic and cross-functional work environment which allows us to learn develop and engage across our organization. If you are looking for hands-on interactive and autonomous work CesiumAstro is the place for you. We are actively seeking passionate collaborative energetic and forward-thinking individuals to join our team.

We are looking to add a highly organized and detail-oriented Senior Administrative Assistant to join our team. The Senior Administrative Assistant will play a crucial role in supporting the day-to-day operations of our organization. You will be the face of our company to our employees visitors and vendors. The ideal candidate will possess strong administrative skills excellent communication abilities and the ability to manage multiple tasks efficiently. This role requires someone who can work independently while also collaborating effectively with team members across multiple departments.

JOB DUTIES AND RESPONSIBILITIES

Oversee and coordinate day-to-day office operations to ensure efficiency and effectiveness.
Support senior leaders managers and employees on multiple teams through a variety of tasks related to organization communication and coordination.
Greet all visitors and help set up conference rooms for meetings.
Schedule meetings manage calendars and book travel.
Order organize and maintain inventory of office supplies and drinks/snacks.
Facilitate onsite catering for lunches and for special events such as board meetings or birthdays.
Work closely with outside vendors and members across our team to assist with administrative tasks (shipping etc.) and various special ordering requests (business card ordering ad hoc gifts etc.).
Assist with coordination of contractors and service providers for work required in the facility ensuring projects are completed to requirements.
Completing expense reports for designated members of management team.

JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS

A minimum of 7 years office administration and/or receptionist experienceis required.
Associates degree required bachelors degree preferred.
Outstanding organization skills with solid attention to detail and critical thinking.
Prior experience managing complex travel arrangements and coordination of calendars for meeting management.
Proficiency in Microsoft Office suite (Word Excel PowerPoint Outlook).
Strong telephone/communication and interpersonal skills.
Positive can do attitude must be flexible and accommodatingwith a strong customer orientation.
The ability to work as part of a team and to build strong working relationships.

CesiumAstro considers several factors when extending an offer including but not limited to the role and associated responsibilities a candidates work experience education/training and key skills. Full-time employment offers include company stock options and a generous benefits package including health dental vision HSA FSA life disability and retirement plans.

CesiumAstro is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard torace color religion sex national origin disability protected Veteran Status or any other characteristic protected by applicable federal state or local law.

Please note: CesiumAstro does not accept unsolicited resumes from contract agencies or search firms. Any unsolicited resumes submitted to our website or to CesiumAstro team members will be considered property of CesiumAstro and we will not be obligated to pay any referral fees.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

Senior IC

Please Note:To conform with the United States Government Space Technology Export Regulations the applicant must be a U.S. citizen lawful permanent resident of the U.S. conditional resident asylee or refugee (protected individuals as defined by 8 U.S.C. 1324b(a)(3)) or eligible to obtain the required...

JOB DUTIES AND RESPONSIBILITIES

Oversee and coordinate day-to-day office operations to ensure efficiency and effectiveness.
Support senior leaders managers and employees on multiple teams through a variety of tasks related to organization communication and coordination.
Greet all visitors and help set up conference rooms for meetings.
Schedule meetings manage calendars and book travel.
Order organize and maintain inventory of office supplies and drinks/snacks.
Facilitate onsite catering for lunches and for special events such as board meetings or birthdays.
Work closely with outside vendors and members across our team to assist with administrative tasks (shipping etc.) and various special ordering requests (business card ordering ad hoc gifts etc.).
Assist with coordination of contractors and service providers for work required in the facility ensuring projects are completed to requirements.
Completing expense reports for designated members of management team.

JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS

A minimum of 7 years office administration and/or receptionist experienceis required.
Associates degree required bachelors degree preferred.
Outstanding organization skills with solid attention to detail and critical thinking.
Prior experience managing complex travel arrangements and coordination of calendars for meeting management.
Proficiency in Microsoft Office suite (Word Excel PowerPoint Outlook).
Strong telephone/communication and interpersonal skills.
Positive can do attitude must be flexible and accommodatingwith a strong customer orientation.
The ability to work as part of a team and to build strong working relationships.