Construction Project Coordinator Business Services

Marion County requires on-site work. Remote work is not available.

GENERAL STATEMENT OF DUTIES
Assisting in the development and coordination of building maintenance and construction projects for the Facilities Management Program of Business Services including developing project specifications and scope scheduling estimating project costs contracting procurement and contractor management.

SUPERVISION RECEIVED
Work under the direction of the Facilities Program Manager or designee.

SUPERVISION EXERCISED
Supervision of other employees is not a responsibility of positions in this classification; however incumbent may serve as a lead worker over employees engaged in facilities maintenance and construction projects.

Construction and Project Administration

• Coordinate with appropriate Business Services staff to prepare the bi-monthly project update for distribution to customers. Report on assigned projects during update meetings.
• Schedule projects and contractors based on departmental and countywide needs; regularly communicate construction schedule and potential project related disruptions to impacted departments; attend and facilitate meetings regarding project status.
• Oversee coordinate and monitor building improvement and construction projects through on-site construction visits as needed; monitor compliance with construction drawings schedule and budgeted costs; conduct pre-construction and construction meetings; monitor quality control and inspection processes; inspect completed work to ensure compliance with all applicable codes laws and regulations and contract requirements; and secure final as-built drawings that document changes and modifications made during construction.

• Prepare preliminary CAD sketches working drawings and detailed specifications for department-level projects or other assigned projects.
• Document final project punch lists ensure delivery of project warranties and operation manuals and resolve contractor issues.
• Maintaining construction and record document library; comply and record as-built information from completed construction and maintenance improvement projects; provide up-to-date prints as needed for planning and maintenance activities.
• Assist in the maintenance of the Facilities Condition Assessment (FCA) spreadsheet and utilize the FCA information to evaluate space usage and annual cost allocation planning.

• Develop pre-construction evaluations and planning activities for building maintenance and construction projects; make recommendations regarding project feasibility; develop construction project plans and cost estimates.
• Develop and review project design and construction scopes of work drawings and specifications for building improvement and construction projects; manage project budget change orders submittals and modifications; complete and submit building permit applications; confer with consultants and county management to prepare project schedule and budgetary elements. Set up meetings with stakeholders and county staff to establish project needs and goals.
• Coordinate purchasing for projects using approved county purchasing methodologies; identify financing strategies to fund project/program; responsible for reviewing and recommending on bids and proposals; prepare and submit grant applications and other funding requests.
• Other duties assigned by your supervisor.

• Public sector procurement experience.
• Computer Aided Drafting experience.
• Microsoft Office PowerPoint and Excel experience.
• Knowledge of Building Codes

• The finalist for this position will be required to pass a criminal history background check including finger printing; however conviction of a crime may not necessarily disqualify an individual for this position
• Must possess a current drivers license in the applicants state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at: assignment is represented by a union.
• This is a full-time position which is eligible for overtime.
• Typical Work Schedule: Monday through Friday 8:00 A.M. - 4:30 P.M. with flexibility depending upon the needs of the department and program.

PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your student loan eligibility should be directed to your loan servicer or the US Department of Education.

VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hireyou will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

VETERANS PREFERENCE
Applicants are eligible to use Veterans Preference when applying with Marion County in accordance with ORS 408.225 408.230 and 408.235 and OAR and . Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

DOCUMENTS REQUIRED FOR VETERANS PREFERENCE

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
  • Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

• In addition to one of the above documents Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at County is an Equal Opportunity Affirmative Action Veteran and Disability employer committed to increasing the diversity of its workforce.

Applicants with a disability may request reasonable accommodation through Human Resources in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mailHuman Resourcesif you wish to request an accommodation.