Epic Administrative Assistant Full-Time Day Shift 25162

Join Our Team at New Bridge Medical Center!**

We are dedicated to providing high-quality compassionate care to our diverse community. As a leading healthcare provider we offer a supportive and inclusive work environment. If youre passionate about making a difference and thrive in a collaborative setting New Bridge Medical Center is looking for an Administrative Assistant.

Job Duties

Project & Executive Support
Provide direct administrative support to the Epic Project Director including calendar management meeting coordination and follow-up tracking
Anticipate administrative needs and proactively resolve scheduling or logistical issues
Serve as a central point of contact for administrative coordination across Epic workgroups
Meeting & Scheduling Coordination
Schedule and coordinate meetings across multiple stakeholder groups including clinical operational IT and executive teams
Develop and distribute meeting agendas materials and pre-reads in collaboration with project leadership
Take and distribute meeting notes action items and decisions as directed
Coordinate meeting rooms virtual platforms (Teams/Zoom) equipment and onsite logistics
Project Administration & Documentation
Maintain organized project calendars distribution lists and contact directories
Support the development and formatting of project documents presentations and reports
Track meeting attendance decisions and follow-up items
Assist with onboarding logistics for new Epic team members
Staff Scheduling & Time Management Support
Track Epic team member schedules planned time off and availability
Assist with coordinating coverage and meeting schedules around PTO and training commitments
Maintain up-to-date team calendars to support project planning
General Administrative Coordination
Coordinate administrative functions related to Epic travel training and onsite sessions as needed
Liaise with internal departments (Facilities IT HR Finance) for meeting space access and administrative needs
Support ad-hoc administrative requests related to the Epic program

Required Qualifications
High school diploma or equivalent required; associates degree or higher preferred
3 years of administrative or executive support experience preferably in healthcare IT or large project environments
Strong organizational time-management and multitasking skills
Excellent written and verbal communication skills
Proficiency with Microsoft Outlook Word PowerPoint Excel and virtual meeting platforms (Teams/Zoom)
Ability to handle sensitive information with discretion and professionalism

Preferred Qualifications
Experience supporting large-scale system implementations or healthcare projects
Familiarity with Epic or healthcare IT environments (preferred but not required)
Experience coordinating complex calendars across multiple leaders and departments

Core Competencies
Exceptional attention to detail
Proactive problem-solving mindset
Professional judgment and discretion
Ability to work independently while supporting a leadership-driven team
Strong interpersonal skills and customer-service orientation

Reporting Relationship
This position reports to the Epic Project Director and works closely with Epic leadership analysts and operational stakeholders.

Salary commensurate with experience within posted range.

$38000-$52000/Year

We provide a comprehensive benefits package including a competitive medical dental and vision plans. We prioritize work-life balance with a generous time off policy that includes ample vacation days personal time sick leave and nine paid holidays. Additionally we are committed to the personal and professional growth of our employees offering robust tuition reimbursement and continuing education programs to help support our employees ongoing development.

Required Experience:

Junior IC