Project Facilitator
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Job Location:
Newport Beach, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Little a diverse and transdisciplinary design firm committed to elevating performance is seeking aProject Facilitator with a positive collaborative work style for our Community Studio in our Newport Beach CA office.
The person selected for this opportunity will support the Community Studio in Newport Beach by facilitating project logistics. These include but are not limited to preparation distribution and e-filing of correspondence reports/logs contracts and spreadsheets; coordinating and processing all agency documentation throughout all project phases. This person will provide project assistance as needed to include printing/plotting and assembling drawing sets for distribution collection of municipality project requirements and coordination with other internal and external team members agencies and client representatives.
Key Responsibilities Include:
- Preparation of meeting minutes;
- Scanning hard-copy documents and distribution to team and client representatives;
- Coordinating project information and assisting in consultant agreements;
- Assisting team with completing and processing local and state agency documents including but not limited to:
- Processing of all DSA documents and appointments prior to DSA submittal
- Coordinating DSA documents from consultants and owner
- Processing of Addenda RFIs Submittals ASIs Deferred Approvals and CCDs
- Processing of all closeout documents from Lab Project Inspector Contractor(s) and Owner
Additional Responsibilities Include:
- Coordinates activities to ensure that goals or objectives of the jobs are accomplished within prescribed time frame and parameters and to the satisfaction of the Studio Principal;
- Implements project processes and procedures efficiently and effectively;
- Compiles project data and inputs into the company database;
- Plans executes and finalizes jobs according to deadlines;
- Oversees the timeline and communications to project team and client;
- Completes project work that may include printing/plotting and assembling drawing sets for distribution collection of municipality project requirements and coordinating with other internal studios or departments;
- Provides superior customer service - responds promptly to team members and client;
- Maintains working knowledge of other team members jobs.
Ideal candidates will have the following Qualifications:
- Minimum of 3 years of experience in field or related area
- Experience with the DSA process
- Strong MS Office skills (Word Outlook and Excel)
- In-depth knowledge of document management systems and programs such as Newforma and Bluebeam
- Preparation distribution and e-filing of correspondence reports/logs contracts and spreadsheets; maintaining master project tracking spreadsheets
- Excellent communication interpersonal and organizational skills
- Experience working in a fast-paced environment required
- Requires considerable discretion initiative and independent judgment in non-routine matters demonstrated ability to make decisions or get decisions made.
Why Little:
Littleis a place where youll be surrounded by colleagues with diverse expertise backgrounds generations talents experiences and passions. If you ask our employees what keeps them excited about coming to work each day theyll tell youits the people. Its also our culture and the opportunity to help shape a better future through our work. We embrace a culture of teaching and learning through cross-mentoring that spans generations disciplines and interests. We strive to give everyone exposure to the broadest possible range of experiences. We care deeply about our clients and each other and we work to spark creativity and excitement in everyone around us. And if wellness matters to you youll be thrilled to know that youll be working in one of Charlottes first LEED and WELL Certified workspaces. Curious what its like to work at LittleCheck out our video! be considered for this opportunity please submit your resume for review.
Little is an equal opportunity accordance with anti-discrimination law Little prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law. Little is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request reasonable accommodation contact or a member of our HR Team.
Key Skills
- Experience Working With Students
- Communication skills
- Classroom Experience
- Data Collection
- Adult Education
- Meeting Facilitation
- Calculus
- LMS
- Teaching
- Training & Development
- Exercise Planning
- Remedy
About Company
Little is an award-winning transdisciplinary design and architecture firm that creates innovative spaces that enable individuals and communities to thrive.
