Advisor Invoicing

Why explore

• An opportunity to drive improvements

• Exposure to global operations processes and stakeholders

• Work in a collaborative and fast paced environment

• Based in Singapore a global commercial hub for Rio Tinto

About the role

We are looking for a Advisor Invoicing to join the Commercial Services team in Singapore.

The Commercial Services team is responsible for Contract-to-Cash (CTC) activities for the sales of all materials across the Pacific and Atlantic regions. Partnering with business units (BUs) and other centralized functions Commercial Services ensures appropriate credit risk mitigation tools are in place commercial invoices and associated shipping logistics or other relevant documents are produced and presented to trade banks and customers in a timely and accurate manner to maintain uninterrupted cash flow.

This role is a great opportunity for a professional eager to take on end-to-end oversight of our invoicing process with strong knowledge of the CTC process for Rio Tintos materials and motivated to partner with stakeholders for successful business outcomes.

Reporting to the Manager Delivery you will:

• Act as the subject matter expert (SME) for the CTC function (particularly invoicing) by maintaining and updating Standard Operating Procedures (SOPs) and process flows and supporting the implementation of knowledge management systems to ensure accurate documentation.

• Oversee billing documents prepared by the Group Services CTC team and step in to assist with preparation when required.

• Act as a key point of contact to ensure clear communication and smooth coordination between Commercial Services Group Services CTC and other stakeholders such as Treasury Credit and Sales teams.

• Translate new business ideas and initiatives into practical processes for the Group Services CTC team to execute effectively.

• Provide guidance support and training to the Group Services CTC team to promote learning and engagement.

• Source and report on operational invoicing matters including SLA performance.

• Maintain relevant sales databases and ensure accuracy of invoicing data.

• Support business process improvements and automation initiatives to enhance efficiency and stakeholder experience.

• Conduct root cause analysis and implement preventive measures with a continuous improvement mindset.

• Ensure compliance with Rio Tinto policies and relevant CTC SOx and business controls.

• Contribute to and support the Modern Enterprise Resource Planning (MERP) transition and implementation.

• Coordinate MERP User Acceptance Testing (UAT) activities translating future-state MERP processes into practical steps for the Group Services CTC team to enable smooth transaction readiness.

Activities and Tasks:

• Monitor document turnaround and ensure cash collections are received within contractual payment terms.

• Perform timely and accurate data analysis and reporting.

• Assist with audit and finance queries when required.

• Support SAP projects and enhancements for the CTC process.

• Drive improvement initiatives and quick-win automations to enhance efficiency.

• Maintain management reporting and keep team reports and internal databases up to date.

About you

To be successfully considered for this role you will have:

• A bachelors degree in either Accounting Finance or Commerce (or equivalent relevant experience).

• 3 to 5 years of relevant experience in the resource industry.

• Contract to cash and general shipping knowledge.

• Sound understanding of international trade documentation letters of credit (UCP600) and incoterms.

• Excellent verbal and written communication skills.

• Ability to collaborate well and partner with stakeholders across various countries and capacities.

• Maintains composure in high-pressure situations and provides clear structured action plans to guide stakeholders toward resolution.

• Strong analytical and problem-solving skills.

• SAP and Salesforce experience.

It will also be beneficial if you have:

• Proven ability to generate high quality reports and dashboard.

• Strong analytical and problem-solving skills.

• Advanced Excel skills including VBA.

• Knowledge of Power BI or any other data analytics tools/applications.

• Knowledge of Mandarin due to inherent business needs for Chinese market.

• Previous experience in working with Agile ideally using Scrum framework.

What we offer

• A work environment where safety is always the number one priority

• A competitive salary package with annual cash incentive awards for eligible employees

• Career development & education assistance to further your ambitions

• Access top tier family-friendly health and medical programs and pension plan

• Wellbeing benefits

• Generous Rio Tinto employee share program

• Employee Assistance Program

• Ongoing individual wellbeing support for you and your family for personal and professional matter

• Leave for all of lifes reasons (vacation/annual paid parental sick leave)

Where you will be working

Our Commercial function at Rio Tinto connects our product groups customers and suppliers from mine to market. We bring together Sales & Marketing and Trading (Sell) Global Procurement (Buy) and Marine & Logistics (Move) to buy sell and move the materials the world needs by partnering across the value chain to optimize outcomes for our customers and the Group. Headquartered in our global Commercial hub in Singapore and with a strong presence in Chicago Frankfurt Antwerp and across Asia in Beijing Shanghai Tokyo and Seoul we work as one team to deliver customer centric value safely and sustainably.

Work at the heart of our global Commercial hub in Singapore partnering crossfunctionally across Buy Sell and Move to shape strategy and deliver minetomarket value around the world.

Application Deadline: 09 January 2025 (Rio Tinto reserves the right to remove job postings prior to the stated closing date)

Please note in order to be successfully considered for this role you must complete all pre-screening questions.

Rio Tinto does not accept unsolicited CVs or candidate profiles from recruiters or employment agencies. Rio Tinto will not consider or agree to payment of any referral compensation or recruiter fee relating to unsolicited CVs or candidate profiles. Rio Tinto reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited CVs or candidate profiles including those submitted to hiring managers are deemed to be the property of Rio Tinto.

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore copper aluminium critical minerals and other materials needed for the global energy transition and for people communities and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental social and governance standards. But we cant do it on our own so were focused on creating partnerships to solve problems create win-win situations and meet opportunities.

Respect and Inclusion

At Rio Tinto we particularly welcome and encourage applications from Indigenous Peoples women the LGBTQIA community mature workers people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard all cultures respected and that a variety of perspectives are not only welcome they are essential to our success. We treat each other fairly and with dignity regardless of race gender nationality ethnic origin religion age sexual orientation or anything else that makes us different.