Finance Assistant, Economic Studies (Job ID 2025-3766)

Join one of the most influential mostquoted and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington DC. Our mission is to conduct in-depth research that leads tonew ideasfor solving problems facing society at the localnational and global level.

We bring together leading experts in government and academia from all over the world rooted in open-minded inquiry andrepresentingdiverse points of view who provide the highest quality research policy recommendations and analysis. Research topics cover a full range of public policy issues in economics foreign policy developmentgovernanceand metropolitan policy.

With fair and transparent business practices clear communication mutual respect and a collaborative atmosphere that offers both professional and personal development opportunities Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.

About the Economic Studies Program: The Economic Studies program analyzes current and emerging economic issues facing the United States and the world and based on that research provides innovative practical policy recommendations. ESs work covers a broad array of economic issues including economic growth economic opportunity and mobility the labor market regulation health policy the environment tax policy retirement policy and fiscal and monetary policy. Economic Studies scholars influence key economic policies by conducting rigorous and relevant research and then disseminating and communicating their findings to the policy community and to the broader public.

Position Location:This position ishybrid. Hybrid positions combine regular in-person presence at our Washington DC office with theoptionof two days of remote work each week.

Note: Please be advised that The Brookings Institution is currently undergoing a multi-year strategic plan implementation and as part of this effort the role supervisor and program may change.

Ready to contribute toBrookingssuccess

The Finance Assistant serves as primary administrative support to the Director of Finance and the Economic Studies Program Finance team including project proposal and contract management support project management of the timesheet and effort certification process Workday ERP and Adaptive planning tool support expense coding payment and invoice processing and tracking and general financial management system support.

Administrative support for budget and accounting (50%)

• Assists with preparation and monitoring of budget tracking systems and spreadsheets.

• Assists or leads with monthly accounting closing process procedures including running and reviewing reports preparation of journal entries payroll adjustments and tracking the progress of corrections submitted to accounting.

• Coordinates review and project management of all monthly program-wide internal charges by cost center program and scholar including facilities and ITS charges guest space and computer charges; makes corrections as needed.

• Codes P-card expenses for the assigned cost centers or scholars.

• Tracks monitors and prepares vendor invoice and contract payments for review by ES Finance team.

• Works with ES Finance team to problem-solve payment and accounting issues that arise.

• Draft or assists with proposal and forecast budgeting as needed.

• Draft or assists with preparation of project and program budget materials as needed.

• Attends meetings and training sessions as needed.

Support for financial administration (50%)

• Responsible for organizing and maintaining folders in the ES Finance SharePoint site under supervision from the ES Finance team including but not limited to budget files contract files vendor and payment files.

• Distributes or coordinates distribution of relevant correspondence to ES staff as requested.

• Responsible for managing the timesheet and effort certification processes including sending timesheet e-mails to new staff running the status reports and sending reminders to ensure submission certification and approval deadlines are met.

• Assists project management of the ES contract process including assisting drafting contracts routing contracts in Ironclad coordinating with ES Finance team and project teams on communications with consultants and vendors maintaining executed contracts and contract deliverable tracker.

• Updates and maintains Workday and Adaptive data as needed under the supervision of ES Finance team including requesting and maintaining vendor IDs sponsor IDs grant IDs running Workday reports reviewing/monitoring data audit reports award setup and exception profiles and provides general project and award maintenance support as needed under supervision from the ES Finance team.

• Assists ES Director of Finance with portfolio management.

• Assists ES Finance team with internal projects and initiatives as needed.

Ready to make an impact In this role you will support Brookings values of collegiality respect inclusiondiversityand community and bring the following qualifications:

Education/Experience Requirements:

Bachelors degree required; some business courses preferred. Minimum one year of related financial or administrative experience required; experience can come from part-time work work in a college setting or internships. Some background in research academic financial or non-profit setting is preferred.

Knowledge/Skill Requirements:

High level of attention to detail required; strong administrative and organizational skills; excellent oral and written communication skills; strong customer service orientation; and knowledge of Microsoft Office Suite. Budget experience and/or familiarity with budgeting or accounting software a plus. Must be a mature self-motivated team player who gets along well with a variety of personality-types and can work independently. Must be flexible and capable of working in a fast-paced environment with shifting and competing priorities. Extreme honesty and discretion required with the ability to appropriately handle confidential information.

Must be authorized to work for any employer in the U.S.

What can we offer you Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings.Our comprehensive benefits package includes medical dental and vision benefits generous time off and workplace flexibility. For more information please visitBrookings Benefits.

Brookings requires that all applicantssubmita cover letter and resume. Please attach your cover letter and resume as one document when you apply.Please note: if you have applied to more than one Brookings jobopeningyou should add a position-specific cover letter as aseparateattachment.

Successful completion of a background investigation isfor employment at Brookings.

Brookings welcomes and celebrates diversity in all its forms including diversity of experience thought and personal welcome applications that reflect a variety of backgrounds based on ideology race ethnicity religion national origin gender sexual orientation gender identity or expression disability veteran status first generation college goers and other factors protected by law. Brookings is proud to be an equal-opportunityemployer that is committed to promoting a diverse and inclusive selection decisions are based upon merit skillsabilitiesand experience.