Administrative Services Manager Department of Aviation

The County of Humboldt Department of Aviation has an exciting opportunity for you to join our team! As a Department of Aviation employee you will work in an environment with other motivated individuals who are passionate about their work.

• Oversee administrative and fiscal functions of the Department of Aviation including budget development and monitoring grant invoicing and monitoring time and attendance tracking contract management and airport badge management.
• Manage and supervise administrative staff including hiring training performance evaluation and discipline.
• Provide high-level administrative oversight and advisory support to the Director of Aviation including policy development program evaluation identifying operational challenges and developing recommendations to improve efficiency structure staffing and procedures.

• Plans develops coordinates conducts and implements or directs the implementation of a variety of programs projects and/or activities related to the department to which assigned.
• Provides direction and supervision for subordinate supervisory professional and/or support staff and provides for staff training and professional development.
• Participates in the hiring of staff recommending selection for appointing authority approval.
• Conducts employee performance evaluations counsels employees and recommends corrective or disciplinary actions as appropriate.
• Directs purchasing collection and/or external claim reimbursement activities.
• Assesses program/project scope and need determines funding staffing and other resource requirements.
• Identifies obstacles evaluates alternative courses of action and makes recommendations which may include such areas as organizational structure staffing facilities equipment cost analysis fiscal reporting productivity or policy or procedure modifications.
• Serves in a consultative role as a technical expert on administrative programmatic financial and related issues and strategies; assists in developing goals objectives and work standards for the department.
• Coordinates activities and serves as liaison with other County departments and/or other agencies.
• Develops and administers program/project budgets.
• Interprets and applies a variety of complex policies rules and regulations; provides information to employees other departments and outside organizations which may require tact and judgment.
• Oversees program/project recordkeeping and reporting functions; prepares narrative and financial reports.
• Confers with representatives of other governmental agencies community groups boards and commissions vendors the public and others; represents the department head or others in meetings; may make presentations to County or public groups.

Knowledge of:

• Functions and activities of the department to which assigned.
• Principles and techniques of program administration and service delivery.
• Supervisory principles and practices including work planning direction evaluation training and discipline.
• Principles practices and methods of administrative organizational economic and procedural analysis.
• Principles and practices of budget development and Administration.
• Business computer applications particularly as related to statistical analysis and recordkeeping. Basic financial recordkeeping principles and practices.
• Applicable laws and regulations related to specified County programs and activities.

• Developing implementing and administering complex County administrative and financial programs and meeting critical deadlines.
• Evaluating the effectiveness of programs and services and making necessary changes and improvements.
• Analyzing administrative budgetary operational economic political and organizational problems evaluating alternatives and reaching sound conclusions.
• Planning supervising and reviewing the work of assigned subordinate supervisory professional and support staff and training staff in work procedures. Interpreting explaining and applying laws regulations and policies related to various County programs and activities.
• Representing the County in contacts with County community and other agencies and the public.
• Preparing clear and concise reports correspondence and other written materials.
• Maintaining accurate records and files.
• Exercising sound independent judgment within established guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.

ADDITIONAL INFORMATION

HOW TO APPLY

A complete original application must be filed for each position you are interested in applying for. Applicants must apply online through the Countys automated application system at must be submitted no later than the final filing date and time listed on the job flyer.

It is important that your application shows all the relevant education and experience you possess. Human Resources staff does not consider or review resumes or attachments. Incomplete applications will be rejected.

Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process.

Your performance in any employment examinations will be compared with the performance of others who take the tests. The examination results will be emailed to you as quickly as possible.

SELECTION PROCEDURE

The County utilizes a set of rules to ensure that our hiring processes are fair and equitable. Applications will be screened and those considered qualified will be invited to appear for an oral and/or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received the selection process may consist of additional application screening written and/or practical exam(s) oral interview or any combination thereof.

FREQUENTLY ASKED QUESTIONS

How long does it take to fill out the application

Can I change my application after submitting it

How long until I hear back from you and how can I check for updates on my application

Will I be informed if I am not selected for an interview / Oral Exam

OUR COMMITMENT TO DIVERSITY EQUITY AND INCLUSION

Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse inclusive and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity Equity and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC Disabled Persons Veterans LGBTQIA community members etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the recognition of these structural and systemic factors the Human Resources Department understands that experience can be gained in many ways oftentimes outside of formal institutions and strives to take a holistic approach in assessing an applicants qualifications for a position.

If youre excited about this role but your past work experience doesnt align perfectly with every qualification in the job description we strongly encourage you to apply.

REASONABLE ACCOMMODATIONS

The County of Humboldt is committed to providing equal access and opportunities in its programs activities and employment and does not discriminate on the basis of mental or physical disabilities. The Human Resources Department is located in the Humboldt County Courthouse which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. If invited to an examination and you are in need of a reasonable accommodation please contact Human Resources immediately at so arrangements can be made.

EQUAL OPPORTUNITY EMPLOYER

The county is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race religion or religious creed color age sex sexual orientation national origin ancestry marital status medical condition mental or physical disability military service or any other classification protected by federal state or local laws or ordinances.

MEDICAL EXAMINATION

A pre-employment medical examination provided by the County may be required upon offer of employment.

OTHER EXAMINATIONS

Some positions also require psychological evaluation and/or extensive background investigation.

LICENSES

Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California drivers license.

PROBATIONARY PERIOD

Persons appointed to regular County positions serve a probationary period. This is normally six (6) months but could be up to one (1) year. All designated safety employees serve a one-year probationary period.

EMPLOYMENT ELIGIBILITY

It is the Countys intention to hire only those workers who are authorized to work in the United States pursuant to the Immigration Act of 1990. If you are offered employment you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.

DISASTER SERVICE WORKERS

All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.