Executive Assistant to CEO

We are seeking a highly organized proactive and business-minded CEO Assistant to act as a true strategic partner to the CEO. This role goes far beyond calendar management it is about protecting the CEOs time increasing leverage anticipating needs and ensuring flawless execution across professional and personal priorities.

The ideal candidate is detail-obsessed calm under pressure reliable and able to operate with discretion autonomy and high judgment.

Key Responsibilities

Calendar & Time Management

• Own and optimize the CEOs calendar with a clear focus on priorities efficiency and outcomes
  

• Design and maintain the CEOs perfect week structure
  

• Schedule meetings travel events podcasts and speaking engagements
  

• Ensure all calendar invites include full context agendas contacts locations and buffers
  

Inbox & Communication Management

• Fully manage the CEOs inbox with a goal of inbox zero
  

• Filter prioritize label and respond on behalf of the CEO when appropriate
  

• Handle external communications professionally clearly and politely
  

• Draft responses to decline invitations opportunities or collaborations
  

Travel & Logistics

• Plan and manage domestic and international travel end-to-end
  

• Create detailed trip files including flights hotels itineraries contacts and contingencies
  

• Handle delays cancellations and last-minute changes seamlessly
  

Meeting & Admin Cadence

• Prepare daily weekly and monthly admin agendas
  

• Run structured admin meetings with the CEO
  

• Track action items follow-ups and project status
  

• Maintain operational rhythm (daily / weekly / quarterly tasks)
  

Coordination & Liaison

• Act as the main point of contact between the CEO and internal teams
  

• Coordinate with external partners podcast hosts event organizers and vendors
  

• Liaise with personal staff when needed while maintaining professionalism and confidentiality
  

Confidentiality & Judgment

• Handle highly sensitive information with absolute discretion
  

• Anticipate problems and resolve them before escalation
  

• Make decisions aligned with the CEOs preferences and business priorities
  

Requirements

• Proven experience as an Executive Assistant / CEO Assistant
  

• Exceptional calendar inbox and time-management skills
  

• Strong written and verbal communication skills (English required)
  

• High level of organization ownership and attention to detail
  

• Ability to work proactively independently and under pressure
  

• Strong business judgment and prioritization skills
  

Key Competencies

• Executive Support
  

• Strategic Time Management
  

• Inbox & Communication Filtering
  

• Travel & Event Coordination
  

• Confidentiality & Discretion
  

• Problem Solving & Anticipation
  

• Stakeholder Management